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Executive Assistant Office Manager

4 weeks ago

New York, New York, United States Cragston Management Corp. Full time

About the Position:

Cragston Management Corp. is seeking an experienced office manager/administrative assistant to support its team in a fast-paced, deadline-driven organization.

The successful candidate will possess a strong initiative, commitment to delivering high-quality work, and the energy to succeed in a dynamic environment.

This position entails office management, administrative functions, and personal assistant tasks, including:

  • Receptionist duties, such as registering guests, booking conference rooms, and managing incoming calls and mail
  • Tracking inventory and ordering office supplies
  • Overseeing floor operations, including vendor management and tenant issues
  • Scanning and filing receipts and documents
  • Maintaining physical and digital document folders
  • Creating and updating Excel schedules related to operations and office management
  • Assisting with printing and binding presentation materials
  • Tracking expenses and creating expense reports
  • Assisting with calendar management and scheduling
  • Updating and creating new contacts in Outlook
  • Ordering business gifts, flowers, and personal shopping as assigned by Managing Partners

Qualifications:

3-5 years' experience in a top-level, high-pressure, deadline-oriented executive environment

Advanced knowledge of MS Office

Excellent organizational skills, detail-oriented, and proven ability to prioritize a heavy workload