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Office Operations Coordinator
2 months ago
At Chickasaw Nation Industries, we are dedicated to fostering a workplace where our team members are passionate about their contributions.
Position Summary
The Office Operations Coordinator will provide essential administrative support to the Bureau for Europe and Eurasia at the United States Agency for International Development (USAID). This role is pivotal in ensuring that the office's administrative tasks are executed efficiently and effectively, allowing other team members to focus on their core responsibilities.
Key Responsibilities
The Office Operations Coordinator will undertake a variety of administrative duties, including but not limited to:
- Managing procurement and distribution of office supplies and equipment.
- Overseeing printing, reproduction, and property management.
- Coordinating space management and records management.
- Facilitating mail services and maintenance of facilities and equipment.
- Arranging transportation logistics.
Additional Duties
In addition to the primary responsibilities, the Coordinator will:
- Provide support to senior staff and assist with travel arrangements.
- Schedule and organize meetings, including taking minutes and maintaining calendars.
- Create briefing materials and assist in onboarding new employees.
- Advise team members on training requirements and certification processes.
- Handle sensitive and confidential information with discretion.
Qualifications
Applicants should possess:
- A high school diploma or GED with at least five years of relevant experience, or a Bachelor's degree with a minimum of three years of experience.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite, particularly Excel and PowerPoint.
- Excellent organizational skills and the ability to manage multiple tasks effectively.
- Strong attention to detail and problem-solving abilities.
Work Environment
This position is primarily office-based, requiring regular sitting and the use of standard office equipment. Candidates should be able to lift up to 25 pounds and have the ability to perform tasks that involve reaching, handling, and speaking.
Commitment to Compliance
Chickasaw Nation Industries promotes a culture of compliance with all applicable regulations and encourages employees to report any suspected violations. We are an equal opportunity employer, including individuals with disabilities and veterans.
