Executive Secretary Role

3 days ago


Boston, Massachusetts, United States Russell Tobin Full time
About the Role

We're looking for a skilled and detail-oriented Executive Secretary to provide administrative support to our senior executives in a dynamic financial environment.

The successful candidate will have the opportunity to work on various projects and contribute to the success of our team, with a salary of $29-$32 per hour in NYC.

Responsibilities:

  1. Manage schedules, coordinate meetings, and ensure seamless communication.
  2. Provide exceptional customer service via phone and email.
  3. Plan events, arrange travel, and process expense reports.
  4. Support onboarding/offboarding processes and maintain office systems.
  5. Create professional documents using Microsoft Office Suite.
  6. Collaborate with cross-functional teams on ad-hoc projects.

Requirements:

  • Minimum 3 years' experience supporting C-level executives (financial services a plus).
  • Bachelor's degree or equivalent experience.
  • Microsoft Office Suite proficiency and O365/Teams experience a plus.
  • Excellent organizational, communication, and multitasking skills.
  • Experience with Concur, SharePoint, Fieldglass, or Ariba an asset.


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