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Office Coordinator at Armoured One
2 months ago
Overview:
Armoured One LLC is currently seeking an Office Coordinator to enhance our team dynamics. The successful candidate will play a crucial role in facilitating departmental operations through effective scheduling, travel management, and various administrative tasks.
The ideal applicant will exhibit strong organizational capabilities, meticulous attention to detail, and the ability to juggle multiple responsibilities in a high-energy setting.
Employment Type:
Full Time/Day Shift, Monday - Friday, Non-Exempt, not remote
Key Responsibilities:
Scheduling and Coordination:
Manage project entries within the scheduling platform.
Confirm schedules and necessary information for project execution.
Oversee job code generation in the payroll system.
Conduct timecard assessments and reconciliations for supervisor review.
Travel Management:
Organize and arrange travel logistics for personnel, including flights, lodging, and transportation.
Ensure travel plans comply with company policies and budgetary guidelines.
Compile and distribute travel itineraries and essential documentation to field personnel.
Administrative Assistance:
Maintain and refresh records, reports, and databases.
Prepare and circulate pertinent documents for project oversight.
Communication and Coordination:
Deliver outstanding customer service and support to field personnel.
Process Enhancement:
Identify and recommend improvements for scheduling and administrative workflows.
Assist in crafting and executing best practices and procedures for the Field Services Department.
Remote Position:
false
Compensation:
Minimum: USD $19.00/Hr.
Maximum: USD $22.00/Hr.
Qualifications:
Requirements:
High School Diploma or equivalent; Associate's degree or higher preferred.
Demonstrated experience in an administrative support capacity, ideally within a technical or field services environment.
Exceptional organizational and multitasking skills.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and scheduling tools.
Strong communication and interpersonal abilities.
Capability to manage sensitive information with confidentiality.
Excellent problem-solving skills and keen attention to detail.
Adaptability to shifting priorities and demands.
Preferred Skills:
Experience with field service management software.
Familiarity with travel booking systems and protocols.
Knowledge of industry-specific regulations and standards.
Employment subject to pre-employment background screening.
Company Overview:
Armoured One is dedicated to providing solutions that deter, prevent, and protect against incidents of active shooter situations or aggressive behavior, ultimately saving lives.
We pride ourselves on employing evidence-based strategies and proven methodologies to deliver the most effective solutions for safeguarding against active shooter threats.
