HR Assistant Bilingual in Spanish

2 weeks ago

Chicopee, Massachusetts, United States UFP Technologies Full time
About UFP Technologies

UFP Technologies is a leading designer and custom manufacturer of comprehensive solutions for medical devices, sterile packaging, and other highly engineered custom products. As an important link in the medical device supply chain, UFP Technologies is a valued outsource partner to most of the top medical device manufacturers in the world.

The Company's single-use and single-patient devices and components are used in a wide range of medical devices and packaging for minimally invasive surgery, infection prevention, wound care, wearables, orthopedic soft goods, and orthopedic implants.

Benefits and Perks
  • Competitive benefits package, including medical, dental, vision, life, and disability insurance
  • 401K with a matching contribution
  • Paid time off, paid holidays, employee discounts, and more
Job Summary

The HR Assistant Bilingual in Spanish is responsible for a wide range of tasks within the HR department for over 250 employees. This role will support the site HR Generalist in assisting with time and attendance processing, temporary staffing needs, and all personnel matters at the site level.

Key Responsibilities
  • Performs HRIS data entry and runs reports, maintaining temporary employee records
  • Translates documents into Spanish for HR and operations management team, as needed
  • Answers frequently asked questions from employees and managers relative to standard policies, benefits, hiring processes, etc.
  • Assists with employee relations investigations, handling with the utmost confidentiality
  • Assists HR Generalist with the recruitment process by reviewing candidates and qualifications in our ATS, sharing resumes with managers, and performing reference checks
  • Ensures new hire I-9 compliance and maintenance of current I9s
  • Audits and submits invoices for various vendors
  • Completes termination paperwork and may conduct or assist with exit interviews
  • Responds to reference checks, requests for verifications of employment, and employee letter requests
  • Creates, maintains, and distributes new hire orientation packets
  • Conducts and/or assists HR Generalist with new hire orientation for employees as well as assists new hires with their onboarding paperwork
  • Assists with benefits administration, collecting missing benefit information and answering basic employee questions and assists with annual benefit open enrollment
  • Maintains the integrity and confidentiality of human resource files, records, and documentation
  • Performs support functions for the HR department as needed, i.e., filing, faxing, copying, mailing, ordering supplies, and other related duties
  • Assists HR team with various research projects and/or special projects
Requirements
  • HS Diploma/GED equivalent required
  • Must be bilingual in Spanish, verbal and written
  • Must have 2 years' experience in a comparable role; i.e., office administration, HR administration, etc.
  • Available to work overtime, as needed
  • Proficiency in Microsoft Office and Outlook
  • HRIS experience desired, ADP WFN preferred
  • Strong communication skills, both written and oral
  • Excellent customer service skills
  • Strong organizational and follow-up skills and attention to detail
  • Ability to manage multiple projects with competing priorities and deadlines
  • Ability to work well in a team environment
  • Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy

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