Onsite Assistant Community Association Manager
2 weeks ago
Job Summary:
The Assistant Community Association Manager will assist the Community Association Manager and the General Manager in all aspects of the management of the homeowner's association. This role is responsible for providing exceptional customer service and support to the community, while ensuring compliance with company policies and procedures.
Key Responsibilities:
- Assist in the preparation of Board Meeting Packets and Annual Members Meeting Packets in accordance with the association's bylaw notice requirements
- Attend Board Meetings and Annual Members Meetings as needed to assist the Association Manager and to record minutes
- Draft meeting minutes and make additions/changes as directed by the Association Manager and Board Members for assigned associations
- Manage the approval process of the minutes by the Association Manager and circulate to the Board of Directors within thirty days of the meeting
- Prepare and fulfill the New Board Member Packet(s) within two (2) working days of the Annual Members Meeting
- Maintain and update the corporate records and minutes books for assigned associations
- Manage the volunteer process for assigned associations and maintain a data file of volunteers for each committee and manage committee requests
- Set up files for new associations as assigned and maintain association files per standard office procedures
- Assist the Association Manager with researching resident requests, securing locations and dates for meetings
Requirements:
- 1 year of apartment, commercial or property management experience required
- Previous Homeowner Association (HOA) management experience strongly desired
- Microsoft Office products
- Communication skills
- Attention to detail
- Service orientation
- Responsiveness and follow up
- Multi-tasking - Ability to handle multiple tasks/situations at one time
Benefits:
- Medical Insurance - Employee Insurance premium is paid for by company
- Highest level employee plan will incur a cost
- Dental Insurance
- Vision Insurance
- Life and Disability Insurance
- HSA (Required High Deductible Medical Plan to be eligible)
- FSA
- Education Reimbursement
- 401K matching
- Employee Assistance Program (EAP)
- 11 paid Holidays
Language: en-US
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