Administrative Assistant
18 hours ago
The Subcontracts Group of the Purchasing Department at Southwest Research Institute is seeking a highly organized and detail-oriented individual to provide administrative support to the team. The successful candidate will be responsible for making copies, scanning documents, maintaining electronic and/or hard-copy filing systems or databases, and performing other clerical tasks as assigned.
Key Responsibilities- Provide administrative support to the Purchasing - Subcontracts Group, including formatting and editing MS Word documents, and entering information into Excel spreadsheets and other business software.
- Develop a solid understanding of the Subcontract Policies and Procedures and act using personal judgment within defined levels of responsibility to process tasks to support the Subcontracts group.
- Interact daily with subcontracting specialists and management concerning assigned clerical tasks.
- Initiate requests to subcontractors for contractual documents and provide regular follow up.
- Assemble contractual documents for specialist review as requested.
- Input purchase order information into Costpoint.
- A high school diploma or equivalent is required. General business courses are preferred.
- 3+ years of general clerical experience is required.
- Knowledge of Adobe Acrobat is a plus.
- A valid/clear driver's license is required.
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