Current jobs related to Administrative Assistant to the Assistant Vice President and Dean of Students - Stony Brook, New York - Stony Brook Medicine

  • Assistant Dean for Financial Management

    4 weeks ago

    Stony Brook, New York, United States Stony Brook University Full time

    Job SummaryWe are seeking an exceptional Assistant Dean for the School of Marine and Atmospheric Sciences (SoMAS) at Stony Brook University. This is a key leadership position that requires a strong background in financial management, strategic planning, and academic administration.Key ResponsibilitiesDevelop and manage the SoMAS budget, ensuring effective...

  • Assistant Dean for the School of Marine and Atmospheric Sciences

    4 weeks ago

    Stony Brook, New York, United States Stony Brook Medicine Full time

    Job SummaryWe are seeking a highly skilled and experienced Assistant Dean for the School of Marine and Atmospheric Sciences at Stony Brook University. The successful candidate will be responsible for providing strategic leadership and direction to the school, with a focus on financial management, workforce strategy, and school administration.Key...

  • Assistant Director

    2 weeks ago

    Stony Brook, New York, United States Stony Brook University Full time

    Assistant DeanStony Brook University seeks a highly qualified candidate to fill the role of Assistant Dean. The successful candidate will possess a Master's Degree in accounting, business administration, or a related field, and a minimum of five years of full-time business administration experience. Key responsibilities will include budget management,...

  • Assistant Dean for Financial Management and Planning

    2 weeks ago

    Stony Brook, New York, United States Stony Brook Medicine Full time

    Job Summary:The Assistant Dean for Financial Management and Planning will be responsible for the development and control of SoMAS budgetary resources, including budget forecasting, planning, and expenditure approvals. This role will also provide leadership and advice on short-term and long-term staffing solutions, and supervise direct reports to include...

  • Director of Development, Foundation Relations

    1 week ago

    Stony Brook, New York, United States Stony Brook Medicine Full time

    Job Summary:The Director of Development for Foundation Relations at Stony Brook University will identify, cultivate, solicit, and steward significant foundation donors on a local and national level to advance the University's mission through gifts, grants, and other forms of support. Collaborates with the Principal Gifts team on principal level foundation...

  • Department Administrator

    1 week ago

    Stony Brook, New York, United States Stony Brook Medicine Full time

    Job Summary:The Department Administrator is a key leader responsible for facilitating the overall goals of the highly complex Computer Science department. This role provides comprehensive administrative support to the Chair, faculty, and staff, ensuring adherence to University, Research Foundation (RF), and Stony Brook Foundation (SBF) policies and...

  • Administrative Assistant

    2 weeks ago

    Stony Brook, New York, United States Stony Brook University Full time

    Job Summary: We are seeking a highly organized and detail-oriented Personnel Assistant to provide administrative support to the State Appointments team at Stony Brook University. The successful candidate will assist with recruitment, appointment processing, USCIS compliance, and managing confidential personnel information.Key Responsibilities:Classified...

  • Pathologists' Assistant

    2 weeks ago

    Stony Brook, New York, United States Stony Brook Medicine Full time

    Job SummaryWe are seeking a highly skilled and experienced Pathologists' Assistant to join our team at Stony Brook Medicine. As a key member of our Anatomic Pathology Support team, you will play a critical role in maintaining and developing Grossing/Autopsy policies and procedures in accordance with regulatory agencies.Key ResponsibilitiesPreparation, gross...

  • Pathologists' Assistant

    2 weeks ago

    Stony Brook, New York, United States Stony Brook Medicine Full time

    Job SummaryWe are seeking a highly skilled and experienced Pathologists' Assistant to join our team at Stony Brook Medicine. As a key member of our Anatomic Pathology Support team, you will play a critical role in maintaining and developing Grossing/Autopsy policies and procedures in accordance with regulatory agencies.Key ResponsibilitiesPreparation, gross...

  • International Student Success Coordinator

    1 week ago

    Stony Brook, New York, United States Stony Brook University Full time

    Job Summary:The International Student Success Coordinator plays a critical role in fostering a supportive and inclusive environment for international students at Stony Brook University. This student-facing position provides high-level customer service and support to international students, coordinating a range of services and programs designed to enhance...

  • International Student Success Coordinator

    2 weeks ago

    Stony Brook, New York, United States Stony Brook Medicine Full time

    Job SummaryWe are seeking a highly motivated and experienced International Student Success Coordinator to join our team at Stony Brook University. The successful candidate will play a critical role in fostering a supportive and inclusive environment for international students, providing exceptional customer service and support to ensure their academic...

  • Surgical Pathologist and Vice Chair of Anatomic Pathology

    1 week ago

    Stony Brook, New York, United States Stony Brook University Full time

    Job SummaryThe Department of Pathology at Stony Brook University is seeking a highly skilled Surgical Pathologist to serve as the Vice Chair of Anatomic Pathology. This senior leadership position will oversee the Divisions of Surgical Pathology, Cytopathology, and the Autopsy service, providing strategic direction and guidance to ensure continued excellence...

  • International Student Success Coordinator

    1 week ago

    Stony Brook, New York, United States Stony Brook University Full time

    Job Summary:The International Student Success Coordinator plays a critical role in fostering a supportive and inclusive environment for international students at Stony Brook University.This role is student-facing, providing a high level of customer service and support to international students. The coordinator will work closely with various campus...

  • Department Administrator

    1 week ago

    Stony Brook, New York, United States Stony Brook Medicine Full time

    Job SummaryWe are seeking an experienced and skilled Department Administrator to join our team at Stony Brook University. The successful candidate will provide comprehensive administrative support to the Chair, faculty, and staff, ensuring adherence to University, Research Foundation (RF), and Stony Brook Foundation (SBF) policies and procedures.Key...

  • Contract Attorney

    2 weeks ago

    Stony Brook, New York, United States Stony Brook University Full time

    About the Office of General CounselThe Office of General Counsel (OGC) provides legal services and support to the Board of Trustees, the Chancellor, and senior officers for the State University of New York (SUNY) at SUNY System Administration at Albany, New York, and the presidents and administrators of the campuses within the System.Under the leadership of...

  • Pathologists' Assistant, Anatomic Pathology Specialist

    1 week ago

    Stony Brook, New York, United States Stony Brook Medicine Full time

    Job SummaryWe are seeking a highly skilled Pathologists' Assistant to join our team at Stony Brook Medicine. The successful candidate will be responsible for maintaining and developing Grossing/Autopsy policies and procedures in accordance with regulatory agencies, preparing the Grossing Room for inspections, and ensuring the highest standard of patient...

  • International Student Success Coordinator

    2 weeks ago

    Stony Brook, New York, United States Stony Brook University Full time

    Job Summary:The International Student Success Coordinator plays a critical role in fostering a supportive and inclusive environment for international students at Stony Brook University.This role is student-facing, providing a high level of customer service and support to international students. The coordinator will work closely with various campus...

  • International Student Success Coordinator

    2 weeks ago

    Stony Brook, New York, United States Stony Brook Medicine Full time

    Job SummaryThe International Student Success Coordinator plays a vital role in creating a supportive and inclusive environment for international students at Stony Brook University. This position is responsible for coordinating a range of services and programs designed to enhance academic success, personal development, and cultural adjustment of international...

  • Fleet Operations Manager

    1 week ago

    Stony Brook, New York, United States Stony Brook Medicine Full time

    Fleet Manager Job DescriptionThe Fleet Manager will oversee the day-to-day operations of the vessel fleet, ensuring that the vessels' activities are consistent with the research and educational goals of SoMAS. This includes managing the purchase of vessel provisions, supplies, materials, equipment, and repairs, as well as coordinating arrangements for ships'...

  • Fleet Operations Manager

    2 weeks ago

    Stony Brook, New York, United States Stony Brook Medicine Full time

    About the RoleWe are seeking a highly skilled and experienced Fleet Manager to join our team at Stony Brook Medicine. As a key member of our operations team, you will be responsible for ensuring the smooth and efficient management of our vessel fleet.Key ResponsibilitiesOversee the day-to-day operations of the vessel fleet, including scheduling, maintenance,...

Administrative Assistant to the Assistant Vice President and Dean of Students

2 months ago

Stony Brook, New York, United States Stony Brook Medicine Full time
About the Role

The Administrative Assistant to the Assistant Vice President and Dean of Students will provide high-level administrative support to the Assistant Vice President and Dean of Students, serving as a key member of the Student Affairs team at Stony Brook Medicine.

Key Responsibilities
  • Administrative Management:
    • Serve as a point of contact to assist students who need to meet with the Assistant Vice President and Dean of Students, troubleshooting first-level problems and properly referring and routing various student concerns to appropriate offices and resources.
    • Manage the Assistant Vice President and Dean of Students calendar, determining time-sensitive issues, prioritizing and responding to messages, scheduling meetings, and providing follow-up.
    • Schedule and coordinate logistics for meetings for the Student Life senior leadership and department-wide meetings, all senior leadership and department retreats, Dean's Advisory Council, and other unit-wide meetings as requested.
    • Maintain confidential information shared by students and staff in preparation for debriefing the Assistant Vice President and Dean of Students.
    • Assist the Assistant Vice President and Dean of Students with input and processing of purchase requisites, vendor contracts, travel coordination, record keeping, and reconciling of PCards.
    • Support the Assistant Vice President and Dean of Students during major programs and events offered by the Office of Student Life and the University.
  • Project Coordination and Logistics:
    • Collaborate and provide program planning and event support to the Associate Dean of Students and the Senior Director of Strategic Initiatives and Operations in the execution of major events and traditional campus programs.
    • Collaborate with the Associate Dean and Senior Director to support their department-wide strategic initiatives, researching and preparing the necessary supporting documentation and proactively assisting with moving projects ahead with an understanding of priorities.
    • Assist with compiling data, soliciting and researching information from a variety of sources both on and off campus, and preparing reports as requested.
  • Professional Development and Student Affairs Committees:
    • Participate in opportunities that promote your learning, growth, and development, such as classes, training, committee, webinar, etc.
    • Contribute to the Division of Student Affairs and Stony Brook Medicine by attending and/or supporting events, activities, and programs sponsored by areas outside of your unit/department.
    • Other duties or projects as assigned as appropriate to rank and departmental mission.
Requirements
  • Bachelor's degree (foreign equivalent or higher).
  • Two (2) years of progressively responsible full-time administrative experience.
  • Event planning experience.
  • Experience assisting with budgets and/or preparing reports.
  • Experience with calendar management.
  • Experience with Microsoft Office and/or Google suites.
Preferred Qualifications
  • Bachelor's degree (foreign equivalent or higher) in Business Administration, Higher Education, or related field.
  • Experience working in an institution of Higher Education.
  • Experience procuring and purchasing goods and services.
  • Experience with campus business systems (e.g., PeopleSoft, SOLAR, WolfMart).
  • Experience with advanced software functions such as Mail Merge, graphs/charts creation, and/or spreadsheet/database management.
  • Experience responding to student problems, issues, and emergencies and making appropriate referrals.
  • Experience working with a diverse college population.