Fleet Operations Manager
16 hours ago
We are seeking a highly skilled and experienced Fleet Manager to join our team at Stony Brook Medicine. As a key member of our operations team, you will be responsible for ensuring the smooth and efficient management of our vessel fleet.
Key Responsibilities- Oversee the day-to-day operations of the vessel fleet, including scheduling, maintenance, and provisioning.
- Manage the purchase of vessel provisions, supplies, materials, equipment, and repairs, including solicitation of bids and creation of purchase orders as required.
- Negotiate with internal and external clients regarding vessel availability and pricing.
- Maintain all vessels' on-line operating schedules, in coordination with the Dean's office, and communicate vessels' operating schedules to stakeholders.
- Design and maintain the vessel operations web page, safety plan, and scheduling calendars.
- Manage and track work schedules, including accruals of compensatory and overtime, and schedule rest periods and days off in accordance with university policy and procedures.
- Collaborate with the Dean office to recruit, train, and manage crew members.
- Coordinate the performance evaluation process of all vessel staff.
- Ensure compliance with maritime regulations and safety standards.
- Manage accounting for cost of ship operations, submitting reports to SoMAS Main Office detailing ship use for billing purposes.
- Partner with the Assistant Dean to prepare and manage the fleet budget, monitoring expenses and identifying cost-saving opportunities.
- Analyze financial reports and performance metrics to inform decision-making and develop operational strategies to improve efficiency and reduce costs.
- Bachelor's Degree (foreign equivalent or higher) in a relevant field, or four (4) additional years of directly related full-time administrative experience or a combination of higher education and experience totaling four full-time additional years.
- Five (5) years of full-time experience with scheduling/management of assets or projects, purchasing, budgeting, and accounts oversight.
- Must have, keep and maintain the appropriate valid NYS Driver's License; have a motor vehicle record which is free from major violations or a pattern of repeat violations.
- Advanced Degree (foreign equivalent or higher) in Maritime Studies, Business Administration, or a related field is preferred.
- Experience with fleet and/or facility management, research or academic settings, supervisory experience, and familiarity with state policies and procedures related to environmental health and safety are also preferred.
Stony Brook Medicine is committed to excellence in diversity and the creation of an inclusive learning and working environment. We offer a total rewards package that includes competitive salaries, comprehensive benefits, and opportunities for professional growth and development.
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