Litigation Legal Secretary
4 weeks ago
Pathways Personnel is seeking an experienced Litigation Legal Secretary to join our team. As a key member of our litigation team, you will provide administrative support to lawyers and legal personnel, ensuring smooth office procedures and an efficient workflow.
Key Responsibilities:- Prepare and finalize legal documents, correspondence, and memoranda in accordance with our firm's standards.
- E-filing in State and Federal Courts, ensuring timely and accurate submissions.
- Manage multiple lawyer assignments and organize clerical functions to meet administrative and client needs.
- Oversee the onboarding process for new clients, ensuring all necessary documentation is processed accurately and promptly.
- Enter, proofread, and post lawyers' time entries, ensuring compliance with client billing requirements.
- Coordinate travel arrangements for lawyers and clients, including booking flights, hotels, and ground transportation.
- Proofread all documents and correspondence for accuracy in grammar, punctuation, and syntax.
- Screen and direct telephone calls, messages, and conference calls for lawyers and staff.
- Manage incoming and outgoing mail, distributing it promptly.
- Coordinate meetings, conferences, and appointments for lawyers and clients, both in-person and remotely.
- Maintain and organize calendars, contacts, and client information using our firm's software.
- Collaborate with various departments to manage multiple responsibilities and complete tasks effectively.
- Assist with client billing processes as directed.
- Ensure a clean and organized work area, demonstrating safe work practices.
- Maintain the accuracy of electronic and hardcopy client files in accordance with our firm's standards.
- Participate in all required training and team meetings.
- Previous experience as a Legal Secretary or in a similar administrative role within a law firm.
- Proficiency in legal document formatting and familiarity with legal terminology.
- Strong organizational skills and the ability to manage multiple tasks effectively.
- Excellent communication skills, both written and verbal.
- Proficient in standard office software and legal-specific tools.
- Attention to detail and a commitment to maintaining accuracy in all tasks.
Salary up to $120,000 with a hybrid schedule
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