Litigation Legal Secretary

4 weeks ago


San Francisco, California, United States Pathways Personnel Full time
Job Title: Litigation Legal Secretary

Pathways Personnel is seeking an experienced Litigation Legal Secretary to join our team. As a key member of our litigation team, you will provide administrative support to lawyers and legal personnel, ensuring smooth office procedures and an efficient workflow.

Key Responsibilities:
  • Prepare and finalize legal documents, correspondence, and memoranda in accordance with our firm's standards.
  • E-filing in State and Federal Courts, ensuring timely and accurate submissions.
  • Manage multiple lawyer assignments and organize clerical functions to meet administrative and client needs.
  • Oversee the onboarding process for new clients, ensuring all necessary documentation is processed accurately and promptly.
  • Enter, proofread, and post lawyers' time entries, ensuring compliance with client billing requirements.
  • Coordinate travel arrangements for lawyers and clients, including booking flights, hotels, and ground transportation.
  • Proofread all documents and correspondence for accuracy in grammar, punctuation, and syntax.
  • Screen and direct telephone calls, messages, and conference calls for lawyers and staff.
  • Manage incoming and outgoing mail, distributing it promptly.
  • Coordinate meetings, conferences, and appointments for lawyers and clients, both in-person and remotely.
  • Maintain and organize calendars, contacts, and client information using our firm's software.
  • Collaborate with various departments to manage multiple responsibilities and complete tasks effectively.
  • Assist with client billing processes as directed.
  • Ensure a clean and organized work area, demonstrating safe work practices.
  • Maintain the accuracy of electronic and hardcopy client files in accordance with our firm's standards.
  • Participate in all required training and team meetings.
Qualifications:
  • Previous experience as a Legal Secretary or in a similar administrative role within a law firm.
  • Proficiency in legal document formatting and familiarity with legal terminology.
  • Strong organizational skills and the ability to manage multiple tasks effectively.
  • Excellent communication skills, both written and verbal.
  • Proficient in standard office software and legal-specific tools.
  • Attention to detail and a commitment to maintaining accuracy in all tasks.

Salary up to $120,000 with a hybrid schedule



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