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Administrative Office Specialist
2 months ago
SNIPEBRIDGE, a prominent talent acquisition firm focused on the Architecture & Design sector, is currently in search of an Administrative Office Specialist to support our client's new studio.
Our client is a distinguished Architecture & Design firm recognized for its innovative approach and a selective global clientele.
With over five decades of experience, they have received numerous prestigious accolades and have been listed among the Top Ten Most Innovative Companies in Architecture.
The firm’s diverse portfolio encompasses Custom Residential, Multi-Family Housing, Commercial, Museums, Cultural spaces, and Hospitality projects.
Position Overview
The Administrative Office Specialist will provide comprehensive administrative and operational support across various departments and teams, collaborating closely with both local and remote offices.
Success in this role requires exceptional organizational and communication skills, a keen eye for detail, a proactive and client-focused attitude, and a strong commitment to teamwork.
This position will work alongside internal teams to achieve outstanding results within established timelines and assist management with assigned administrative tasks.
Key Responsibilities:
Administrative Support:
Manage incoming and outgoing correspondence, deliveries, and courier services.
Ensure cleanliness and organization of common areas, including kitchens, conference rooms, and restrooms, with regular maintenance tasks.
Prepare conference rooms for virtual meetings.
Perform basic maintenance on office equipment, such as printers.
Maintain library and materials as required.
Set up workstations for new hires, ensuring readiness for their first day.
Coordinate catering for meetings and office events, ensuring timely and accurate delivery.
Reception Duties:
Handle multi-line phone systems and manage incoming calls; greet visitors and provide general office assistance.
Maintain a professional and inviting reception area.
Event Coordination:
Organize and manage food and beverage arrangements for meetings.
Plan and coordinate various company events in collaboration with internal and external stakeholders.
Vendor Relations:
Act as a liaison with building management for facility-related issues and deliveries.
Coordinate with cleaning services for office maintenance.
Oversee maintenance for office equipment and appliances.
Qualifications:
Minimum of 2 years of relevant office support experience.
Experience in event planning and coordination.
Strong organizational skills and attention to detail.
Ability to work independently and collaboratively within a team.
Effective time management skills and the ability to handle competing priorities.
Excellent interpersonal skills, capable of communicating effectively with all levels of internal and external stakeholders.
Compensation:
The hiring range for this position is competitive and commensurate with experience and qualifications.
Final salary decisions will be based on the candidate's relevant education and experience, along with internal equity and market considerations.
