Project Scheduler for Construction Operations
2 weeks ago
Randstad is currently seeking a Bilingual Project Scheduler to join our dynamic construction team. This pivotal role is essential for maintaining the seamless functionality of our office operations. The successful candidate will be responsible for a variety of tasks including managing phone communications, coordinating appointments, processing vendor invoices, and providing comprehensive administrative support. We are looking for an individual who is detail-oriented, proactive, and adept at multitasking.
Salary: $16 - $16.5 per hour
Shift: First
Work Hours: 8:30 AM - 5 PM
Education: High School
Key Responsibilities:
- Phone Management: Respond to incoming calls, direct them appropriately, and take messages as necessary.
- Appointment Coordination: Assist in organizing meetings, appointments, and site visits for the construction team.
- Invoice Management: Handle vendor invoices, ensuring timely processing and follow-up.
- Client Interaction: Deliver exceptional customer service to clients and vendors, addressing inquiries and resolving issues promptly.
- Record Keeping: Maintain organized electronic and paper-based records and files.
- Administrative Support: Assist with general office tasks such as data entry, photocopying, and filing.
- Effective Communication: Collaborate and communicate efficiently with team members and external stakeholders.
- Additional Duties: Undertake other administrative responsibilities as assigned to enhance office operations.
Required Skills:
- Receptionist Functions
- Appointment Coordination
- Professional Communication Skills
- Proficiency in Microsoft Office
- Organizational Skills
- Calendar Management
- Task Prioritization
- Telephone Skills
- Bilingual Proficiency
- Experience with QuickBooks Desktop
Qualifications:
- Experience: Minimum of 1 year in a similar role
- Experience Level: Experienced
Randstad is a leader in connecting talented individuals with reputable companies. Our dedicated agents are committed to understanding your employment needs and matching your skills with the right opportunities. We offer a comprehensive benefits package, including health coverage, an incentive and recognition program, and 401K contributions (subject to eligibility).
Randstad is an Equal Opportunity Employer, welcoming applicants from all backgrounds and abilities. We strive to ensure our hiring and interview processes are accessible to all candidates.
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