Business Office Manager

3 days ago

Hagerstown, Maryland, United States Seaton Hagerstown Full time
Business Office Manager

Seaton Hagerstown is seeking a highly skilled Business Office Manager to join our team. As a key member of our community, you will be responsible for overseeing the financial operations, ensuring accurate and timely financial reporting, and maintaining a positive and productive work environment.

Responsibilities:
  • Prepare and submit necessary documentation for resident move-ins, move-outs, transfers, and ancillary charges.
  • Oversee cash controls, including depositing and posting cash receipts, and implementing and monitoring controls over petty cash.
  • Maintain daily cashbooks for operational accounts and prepare monthly bank reconciliation, monitoring and overseeing the processing of accounts payable.
  • Ensure department managers complete appropriate assignment of departmental expenses and supporting documentation is executed and maintained.
  • Coordinate the processing of payroll and employee benefits, and the payment of insurance, real estate taxes, and related reporting requirements.
  • Prepare and enter journal entries and maintain appropriate sub-schedules for Balance Sheet accounts.
  • Review and distribute the monthly financial statements.
  • Prepare management reports as requested.
  • Maintain team member, resident, vendor, and financial accounting files in accordance with established policies and requirements.
  • Interface with residents on billing/collection issues.
  • Oversee preparation and maintenance of resident files, records, and reports.
  • Manage community Human Resource function, responsible for ensuring a positive first impression, following the established new hire orientation program.
  • Oversee payroll and team member paperwork, including new hire and change forms.
  • Manage open positions using the applicant tracking system (ATS) and job postings. Manage scheduling for Concierge team members.
  • Create set-up and oversight for Health Center resident's/patient's private accounts and prepare necessary reports to adhere to State, Local, and Federal guidelines.
Qualifications:
  • Bachelor's degree in Accounting with one year of experience as an Accountant, or
  • Associates degree in Accounting with two to three years of related experience.
Benefits:

In addition to a rewarding career and competitive salary, Discovery offers a comprehensive benefit package, including medical, dental, vision, life, and disability insurances, paid time off, and paid holidays. Team members are eligible to participate in our outstanding 401(k) plan with company match, our Employee Assistance Program, and accident insurance policies.

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