Administrative Executive Assistant

2 weeks ago

Patuxent River, United States Precise Systems Full time

Company Overview: Precise Systems is dedicated to providing innovative solutions that support our nation's warfighters. Our expertise spans various domains, including network and weapons systems acquisition, maintenance, and modernization programs, as well as sustainment initiatives. We pride ourselves on delivering exceptional service through our highly skilled workforce, ensuring that we meet complex customer needs with precision.

Position Overview: We are seeking a highly organized Executive Secretary/Executive Administrative Assistant to provide essential support to the Persistent Maritime Unmanned Aircraft Systems Program Office. This role is crucial in facilitating effective communication and coordination within the team.

Key Responsibilities:

  • Manage the appointment schedules for the Program Manager (PM) and Deputy Program Manager (DPM), including planning and organizing meetings while resolving any scheduling conflicts.
  • Initiate daily sync meetings, providing updates and announcements as necessary.
  • Handle incoming calls and inquiries for the PM and DPM, ensuring timely communication and message relay.
  • Prepare and distribute read-ahead briefs and documents for the PM and DPM's review.
  • Coordinate with relevant stakeholders to ensure availability for meetings and schedules.
  • Disseminate leadership communications to the appropriate distribution lists.
  • Reserve conference rooms and manage logistics for meetings.
  • Process public release requests and manage document routing within the program office.
  • Organize travel arrangements for the PM and DPM, including itinerary preparation and post-travel reimbursement processing.
  • Facilitate classified meetings and video teleconferences, ensuring all technical requirements are met.
  • Submit help desk tickets for technical issues and manage personnel reporting requirements.
  • Conduct weekly calendar reviews with the PM, DPM, and Operations Lead.

Qualifications:

A Bachelor's Degree is required, with allowable substitutions including an Associate Degree plus two years of relevant experience, or four years of relevant experience in lieu of a degree.

Preferred Experience: A minimum of two years supporting leadership within a similar environment is preferred. Familiarity with travel management systems is advantageous.

Security Clearance: Candidates must be able to obtain and maintain a Secret security clearance. U.S. Citizenship is required due to the sensitive nature of the work.

Precise Systems is committed to fostering an inclusive and diverse workplace, valuing the contributions of every individual. We are an Equal Opportunity/Affirmative Action Employer, ensuring that all qualified applicants receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other legally protected status.

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