Executive Assistant to Chief Executive Officer

18 hours ago

Bellevue, Washington, United States Atana Inc Full time
Job Description

Atana Inc is seeking a highly skilled and detail-oriented Executive Assistant to support our Chief Executive Officer. As a key member of our team, you will be responsible for ensuring the smooth day-to-day operations of the CEO's office, including internal and external communication, managing schedules, and handling a wide range of administrative tasks with efficiency and professionalism.

Key Responsibilities:

  • Anticipate and meet the needs of the CEO, prioritizing tasks and maintaining a high level of confidentiality.
  • Generate and curate sales reports in Salesforce, utilizing your analytical skills to provide valuable insights.
  • Assist with board management, including drafting minutes, board presentations, and communication.
  • Manage and optimize the CEO's daily, weekly, and monthly schedule, ensuring efficient use of their time.
  • Coordinate, schedule, and confirm internal and external meetings, appointments, and conference calls.
  • Prepare meeting agendas, presentations, and related materials.
  • Arrange for meeting rooms, catering, and necessary equipment.
  • Handle last-minute changes and conflicts in schedule with poise and efficiency.
  • Maintain an organized system of tracking and following up on meeting action items.
  • Maintain an organized filing system for digital documents in OneDrive.
  • Recognize opportunities to improve process efficiencies and implement them.
  • Infrequently coordinate travel, including flights, accommodations, ground transportation, and other logistics.
  • Support the CEO in various special projects, which may include research, event attendance, or other initiatives.
  • Take on additional responsibilities as needed to ensure the success of the executive and the organization.

Requirements:

  • Minimum of 3 years of experience as an Executive Assistant, with a strong focus on writing and research assistance.
  • Bachelor's degree in Business Administration, Communications, or a related field preferred.
  • Exceptional organizational and time-management skills.
  • Proficient with Microsoft Office Suite (Outlook, Word, Excel, OneDrive, PowerPoint).
  • Strong written and verbal communication skills.
  • Ability to multitask, prioritize, and adapt in a fast-paced environment.
  • Attention to detail and a high level of accuracy.
  • Discretion and integrity in handling confidential information.
  • Proactive and self-motivated with a solution-oriented mindset.
  • Ability to work independently and as part of a team.
  • Strong interpersonal skills and the ability to build relationships with stakeholders at all levels.

Opportunity & Compensation: $70,000 to $80,000 commensurate with skills and experience. Medical, dental, vision, 401k, and paid time off are included in the complete compensation package, paid holidays, inclusive company culture, and more. A satisfactory outcome from criminal background verification, degree verification, and professional reference check is required prior to hire.

Atana's Diversity Code of Conduct: Atana Inc is dedicated to creating an inclusive and diverse work environment for everyone, regardless of race, ethnicity, religion, color, national origin, age, disability, sexual orientation, gender identity, parental status, marital status, and political affiliation as well as gender expression, socioeconomic status, background, or physical appearance. We recognize that there are systemic racial and discrimination issues facing our society. Atana Inc is committed to addressing and working on these vital issues through our words, products, and actions on behalf of our employees, partners, and customers. We believe that expressing our values and being accountable to one another reinforces respect and provides us a clear path to follow. We commit to upholding and evolving this code as our team or our environment changes.

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