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Coordinator of Grants Accounting

2 months ago

Rochester, New York, United States Planned Parenthood of Central & Western New York Full time

Job Type

Full-time

Description

Grants Accounting Coordinator

Planned Parenthood of Central and Western New York (PPCWNY) is dedicated to safeguarding and delivering healthcare and education that empowers individuals and families. We uphold our mission with respect and without judgment.

Diversity and inclusion are fundamental values at PPCWNY. We seek to recruit exceptional and diverse personnel, aiming to cultivate leaders for a diverse and global workforce.

In alignment with the mission of Planned Parenthood of Central and Western New York (PPCWNY), the Grants Accounting Coordinator plays a vital role in preparing grant vouchers and collaborating with the Grants Financial Manager on various accounting responsibilities that support the Grants Team.

Key Responsibilities

  • Assists in the formulation of budgets for grants-funded and related program contracts, incorporating input from Program Managers and the Grants Financial Manager.
  • Prepares fiscal reports for grants (including claims for payment and vouchers).
  • Regularly reviews expenses funded by grants.
  • Supports the month-end process by preparing journal entries and reconciliations related to grants.
  • Ensures that grant purchases are accurately accounted for.
  • Assists with grant audits and reviews as required.
  • Acts as a backup for the Grants Financial Manager when necessary.
  • Reviews supporting documentation for grant claims to confirm that purchase requisitions, purchase orders, and vendor invoices are properly authorized and processed.
  • Conducts reconciliations for payroll expense reimbursements.
  • Assists with quarterly Time and Effort studies.
  • Supports the Grants Financial Manager in reviewing quarterly payroll allocations.
  • Participates in regular meetings related to grants, including the Grants Fiscal Reconciliation Team and others.
  • Identifies, recommends, and implements enhancements to current processes.
Additional Responsibilities
  • Provides support to other members of the Grants Team as needed and undertakes additional duties as assigned.
  • Engages in Planned Parenthood affiliate initiatives.
  • Demonstrates respect for all internal and external customers, acknowledging differences in backgrounds, lifestyles, viewpoints, and needs.
Requirements

Applicants must possess the following qualifications (or equivalent combination of education and experience):

Education-
  • Associate's degree in Accounting, Finance, or a related field is required.
  • Bachelor's degree is preferred.
Experience-
  • Two years of accounting experience is required, with a strong preference for non-profit and grants-specific accounting.
Knowledge, Skills, & Abilities-
  • General PC skills are necessary. Proficiency in Microsoft Excel and accounting software is required. Familiarity with Microsoft Word, PowerPoint, or similar applications is desirable.
  • Experience with grant fiscal reporting is preferred.
  • Experience in report writing software is a plus.
  • Ability to handle confidential information is essential.
  • Experience in non-profit organizations, government grants, and/or the healthcare industry is advantageous.
  • Excellent verbal and written communication skills, attention to detail, and critical thinking are required.
  • Must be highly adaptable, detail-oriented, and capable of working independently while adhering to standardized practices.
  • Ability to convey financial concepts to non-financial staff clearly and concisely.
  • Demonstrated ability to identify problems, gather data, establish facts, and draw valid conclusions.
  • Ability to prioritize and manage multiple tasks in a fast-paced environment.
  • Must be able to work a flexible schedule and travel to various sites as needed.
  • Must possess reliable transportation and/or a valid driver's license that is not in jeopardy of being revoked.
  • Demonstrates a commitment to understanding and respecting cultural differences, backgrounds, historical traumas, and intersectionality of all colleagues, clients, customers, and vendors.
  • Planned Parenthood seeks candidates who are proficient in two or more languages.
Physical Requirements
  • Must have sufficient mobility to perform the essential functions listed in this job description with or without accommodation.
  • Ability to travel to all agency locations as assigned.
Work Schedule This is a full-time position, requiring 40 hours per week; the regular schedule will typically be Monday to Friday, with occasional evenings and weekends.
Benefits & Compensation At PPCWNY, we are committed to equitable compensation practices and transparency. The pay for this position ranges from $22.42 to $25.96 per hour. Actual compensation will be determined based on experience and other factors permitted by law. In addition to competitive compensation, PPCWNY offers a comprehensive benefits package that includes generous Paid Time Off, 10 paid holidays, affordable medical, dental, and vision options, Health Savings Account or Flexible Spending Account, 401(k) with match, and much more.
Planned Parenthood of Central and Western New York is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, protected veteran status, or status as a qualified individual with a disability.
We are committed to workforce diversity and aspire to reflect the communities we serve. To that end, we strongly encourage people of color, LGBTQ identifying individuals, people with disabilities, and other underrepresented groups to apply.