Office Support Specialist

1 day ago


Tinley Park, Illinois, United States Community Consolidated School District #146 Full time
Job Summary

Community Consolidated School District #146 is seeking a highly organized and detail-oriented Office Support Specialist to join our team. As a key member of our administrative staff, you will provide exceptional support to our administrators, principals, and staff, ensuring the smooth operation of our district office and schools.

Key Responsibilities

Provide administrative support to our administrators and principals, including making and receiving telephone calls, taking messages, and routing calls.
Maintain accurate and up-to-date records and files, including school records and files for building, principal, and related requirements.
Distribute mail and greet visitors, providing a warm and welcoming experience for our community.
Type, prepare, and distribute records, reports, correspondence, and mailings related to building functions and principal's needs.
Orientate substitute teachers and process attendance for building staff.
Take and transcribe notes for correspondence and schedule use of building.
Order, process, and maintain office and educational materials, supplies, and equipment.
Serve as a confidential secretary to the principal and exercise patience in dealing with parents and children.
Operate modern office equipment, including a PC and related software, and be comfortable using web-based applications.
Distribute community and district flyers and work with the principal and building staff to maintain a safe and secure environment in the school building.
Register and obtain records of incoming students and transfer and send records of outgoing students.

Requirements

High school diploma or general education degree (GED); one to three months secretarial and/or school district office experience preferred.
Ability to read and interpret documents, write routine reports and correspondence, and speak effectively before groups of people.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals, and compute rate, ratio, and percent and draw and interpret bar graphs.
Ability to maintain confidentiality, communicate clearly and concisely, both orally and in writing, and perform duties with awareness of all district requirements and Board of Education policies.
Ability to establish and maintain effective and cooperative working relationships and type at 55 words per minute.
Ability to maintain complete and accurate records and prepare reports and perform basic bookkeeping.

How to Apply

Once online application is submitted, please contact Char Ruhbeck, HR Specialist, to complete the hiring process.

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