Administrative Support Specialist

4 weeks ago

Forest Park, Georgia, United States McLane Company Full time

As an Administrative Support Specialist at McLane Company, you will provide high-level administrative support to a general manager or president of a division. Your responsibilities will include coordinating and tracking department initiatives and projects, scheduling meetings and events, and communicating with staff, teammates, vendors, and customers. You will also be responsible for maintaining accurate files and records, making photocopies and faxes, and tracking and reconciling team/department expense reports.

McLane Company promotes earning, learning, and living a great life. We are a team, and we want to work with you. Here are some benefits you can expect:

  • Generous benefits available on your 60th day, including medical, dental, and vision insurance, FSA/HSA, and company-paid life insurance.
  • Get paid early and get paid fast.
  • 401(k) with annual company match.
  • Paid holidays, vacation time, educational assistance program, and more.

Essential Job Functions:

  • Coordinate and track status of department initiatives and projects.
  • Schedule and coordinate meeting rooms and catering services.
  • Respond to phone calls, emails, voicemails, and written correspondence.
  • Coordinate and effectively communicate with staff, teammates, vendors, and customers.
  • Coordinate travel, meetings, sessions, and other events.
  • Gather statistical data for weekly/monthly reports, prepare, and distribute if needed.
  • Compile documents and information, including graphics and visuals.
  • Maintain accurate files and records.
  • Make photocopies and faxes documentation as needed.
  • Track and reconcile team/department expense reports.
  • Order business cards, company stationery, office supplies, etc.
  • Maintain sensitive and confidential information.
  • Escalate issues to management, when appropriate.
  • Exercise strong judgment within areas of responsibility.

Minimum Qualifications and Requirements:

  • High School Diploma or equivalent.
  • Associates Degree, college coursework, or business school training.
  • 2 or more years administrative/clerical support.
  • Advanced MS Office experience.
  • Strong problem-solving skills.
  • Excellent oral and written communications skills.
  • Ability to work in diverse and fast-paced environment.

Working Conditions:

  • Office environment.

Candidates may be subject to a background check and drug screen, in accordance with applicable laws.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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