Administrative Support Specialist

3 weeks ago


Santa Fe Springs, California, United States Woojin ISA Full time
Job Overview

This role plays a vital part in providing high-level administrative assistance to executive leadership while ensuring the smooth operation of the office. The ideal candidate will have strong office management skills and the capability to handle executive tasks with professionalism and confidentiality.

Key Responsibilities:
  • Provide comprehensive administrative support to executive leadership, including calendar management, meeting coordination, and travel arrangements.
  • Prepare, edit, and format documents, presentations, and reports for executive review.
  • Assist in planning and organizing company events, meetings, and conferences.
  • Collaborate with other departments to ensure that executive priorities are aligned and projects are completed on schedule.
Office Management Duties:
  • Oversee daily office operations, ensuring that supplies, equipment, and facilities are well-maintained for a productive work environment.
  • Serve as the primary contact for office vendors and service providers.
  • Develop, implement, and manage office policies and procedures to improve efficiency and maintain a well-organized workplace.
  • Manage the office budget, including ordering supplies and coordinating maintenance or repairs when necessary.
Qualifications:
  • Proven experience as an Administrative Manager or Office Manager in a dynamic, professional environment.
  • Bilingual in Korean and English.
  • Strong organizational and multitasking abilities, with the capability to prioritize tasks and meet deadlines.
  • Excellent written and verbal communication skills, demonstrated professionalism, and attention to detail.
  • Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and experience with project management tools.
  • Ability to handle sensitive information with discretion and maintain confidentiality.
  • Leadership skills and the ability to work both independently and collaboratively as part of a team.
Estimated Salary: $68,500 per yearBenefits:
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance


  • Santa Ana, California, United States Carousel Foods USA Full time

    At Carousel Foods USA, we are seeking a highly skilled and organized Administrative Support Specialist to join our team on a full-time basis. The ideal candidate will have excellent communication skills, both written and verbal, and be proficient in Microsoft Excel.The estimated salary for this position is $35,000 - $45,000 per year, depending on experience....


  • Santa Fe Springs, California, United States JANUS et Cie Full time

    Job Title: Technical Support SpecialistAbout the Role:We are seeking a highly skilled and detail-oriented Technical Support Specialist to join our IT Department at JANUS et Cie. As a Technical Support Specialist, you will serve as the first point of contact for employees seeking technical assistance by phone, email, or through our Help Desk ticketing...


  • Santa Clara, California, United States Chugh LLP Full time

    Chugh LLPWe are a full-service Law and CPA firm with offices in the USA and India.Job Title: Administrative Support SpecialistEstimated Salary: $45,000 - $60,000 per yearAbout the RoleThe Administrative Support Specialist will be responsible for ensuring the smooth operation of our office administrative tasks. This role is an ideal fit for someone with...


  • Santa Clara, California, United States TEKsystems Full time

    We are seeking an experienced Administrative Support Specialist to join our team in Santa Clara. This is a full-time position that will support our premiere client.As an Administrative Support Specialist, you will be responsible for providing administrative support to the section lead and project controls personnel. Your primary duties will include...


  • Santa Rosa, California, United States Sonoma Financial & Insurance Services Full time

    Job OverviewSonoma Financial & Insurance Services is looking for an Administrative Support Specialist to provide exceptional administrative support to our team.This role requires a highly organized and detail-oriented individual with excellent communication skills. As an Administrative Support Specialist, you will be responsible for preparing office...


  • Santa Ana, California, United States E Conservation Construction Full time

    Job OverviewE Conservation Construction is seeking a highly detail-oriented and organized Administrative Support Specialist to join our team. The ideal candidate will have excellent communication skills, strong organizational abilities, and the ability to multitask effectively.


  • Santa Monica, California, United States Tripoint Search Full time

    At Tripoint Search, we are seeking a highly skilled Senior Administrative Support Specialist to join our team. This is a unique opportunity to support the success of our Partners and Attorneys in a dynamic and fast-paced environment.We are looking for an experienced professional with excellent communication skills, a strong attention to detail, and the...


  • Santa Ana, California, United States SCHMIDT & SCHMIDT A LAW CORP Full time

    We are a small workers' compensation defence firm in need of a full-time administrative support specialist. Our ideal candidate is responsible, professional and works well in a team environment.Key Responsibilities:Data EntryFilingFaxingPreparing files and medical exhibits for court hearings and depositionsMailing and Serving, including legal and medical...


  • Santa Monica, California, United States CSMC Santa Monica Full time

    Job SummaryWe are seeking a skilled Administrative Support Specialist to join our team at CSMC Santa Monica. In this role, you will be responsible for providing exceptional customer service and administrative support to patients and healthcare professionals.About the JobThe successful candidate will have experience working in an outpatient clinic or medical...


  • Santa Clarita, California, United States Vertex Hospice Care Inc Full time

    Job OverviewWe are a leading hospice care provider, Vertex Hospice Care Inc, seeking a highly motivated and compassionate Hospice Administrative Support Specialist to join our team in Santa Clarita, CA.


  • Santa Clara, California, United States Qualcomm Full time

    About Qualcomm:Qualcomm Technologies, Inc. is committed to fostering a diverse and inclusive work environment.Job Summary:We are seeking an Advanced Administrative Support Specialist to provide high-level support to our senior leadership team.Key Responsibilities:Provide complex administrative assistance to senior executives.Manage multiple calendars,...


  • Santa Monica, California, United States Family OfficeCEO Full time

    Job OverviewWe are seeking a highly reliable and organized Administrative Support Specialist to join our team in West Los Angeles.


  • Santa Rosa, California, United States APR Consulting Full time

    Job OverviewWe are seeking a highly skilled and experienced Dedicated Administrative Support Specialist to join our team at APR Consulting, Inc. This is a contract position located in Santa Rosa, California.Job SummaryThe successful candidate will provide administrative support to the Director or Manager, ensuring the efficient performance of their...


  • Santa Monica, California, United States Masis Professional Group Full time

    Masis Professional Group is assisting our client in searching for a Contract Administrative Support Specialist which is a contract to hire role in Santa Monica, CA.Compensation: $21.13-$26.83 per hourAbout the Role:This is a temporary to permanent position and at the 3-month mark the contingent worker will be evaluated for potential conversion to a permanent...


  • Santa Clarita, California, United States Vertex Hospice Care Inc Full time

    Vertex Hospice Care Inc is seeking a highly skilled Hospice Administrative Support Specialist to join our team in Santa Clarita, CA. As a key member of our hospice care services team, you will be responsible for coordinating patient and family care, monitoring the re-certification process, and ensuring accurate documentation of patient information.The ideal...


  • Santa Clara, California, United States Qualcomm Full time

    **Job Overview**We are seeking an experienced Administrative Support Specialist to provide complex and advanced administrative assistance to our senior leadership team.**About Us**Qualcomm Technologies, Inc. is a leading technology company that develops innovative solutions for the wireless industry.**Key Responsibilities**Provide complex administrative...


  • Santa Fe Springs, California, United States Woojin ISA Full time

    Job Title: Office and Administrative DirectorJob SummaryThis position plays a vital role in providing high-level administrative support to executive leadership while ensuring the seamless operation of the office.Key ResponsibilitiesAdministrative Management Duties:Provide comprehensive administrative assistance to executive leadership, including calendar...


  • Santa Barbara, California, United States Santa Barbara School District Full time

    Job Summary">This position is responsible for performing highly-skilled administrative duties in support of a cabinet-level administrator or department manager.">About the Role">We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at the Student and Family Services department. As an Administrative Support...


  • Santa Barbara, California, United States IGSB, INC. Full time

    About the RoleWe are seeking an experienced Executive Assistant to provide high-level administrative support to our senior leadership team. This role requires exceptional organizational skills, ability to anticipate needs, and a proactive approach to problem-solving.The ideal candidate will have a strong background in executive-level administrative support,...


  • Santa Barbara, California, United States Sonatech, Inc. Full time

    Sonatech, a leading undersea acoustics engineering and manufacturing company, seeks an experienced Administrative Assistant to support its day-to-day operations. Located in beautiful Santa Barbara, CA, the ideal candidate will thrive in our culture of innovation and provide first-class customer service.**Job Summary:** The Administrative Assistant plays a...