Administrative Assistant Facilities Manager

2 days ago


Pennington, New Jersey, United States The Newgrange School Full time
Job Summary:

The Administrative Assistant Facilities will report to the Principal/CEO and will complete but is not limited to the following duties:

Key Responsibilities:

• Maintain vendor contact lists, data, projects, and communication in an organized format such as Google sheets or Excel.
• Ensure the RFPs are in budget according to the CEO.
• Assist in the preparation of regularly scheduled reports, communication, etc.
• Develop and maintain an organized filing system.
• Utilize Basecamp App system to communicate with maintenance and IT staff to ensure work requirements are provided and manage follow-up on the work or any additional needs.
• Schedule inspections with the township or other officials as needed.
• Research and create presentations as requested in PowerPoint or other formats per requirements.
• Coordinate with CEO on reports, documents, data, and assist with administrative capacity to all staff as needed or requested.
• Handle multiple vendor projects ongoing on a consistent basis, maintain organization, and follow through to ensure they are fully completed for the necessary parties.
• Meet with and communicate appropriately with external vendors, staff, budgets, etc.

Requirements:

• Bachelor's Degree.
• Current New Jersey State Board Certification if required.
• NJDOE Current Fingerprints Required.
• EOE.

  • Equal Opportunity Employer
  • Contact us if you require an accommodation with any part of the application process.


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