USAID Program Support Specialist

2 weeks ago

Washington, United States Jefferson Consulting Group Full time

Position Title:
Operations Program Assistant

Grade Level:
GS 9/8

Clearance Requirement:
Secret

Work Arrangement:
Situational Telework

Manager:
Senior Program Manager / Deputy Program Manager

Travel Requirements:
Occasional travel expected

OVERVIEW:

Jefferson Solutions, a division of Jefferson Consulting Group, is seeking a dedicated individual to fill the role of Operations Program Assistant in support of the United States Agency for International Development (USAID) Africa Bureau.

The Operations Program Assistant will report directly to the Senior Program Manager and collaborate closely with the Deputy Program Manager and Financial Analyst to deliver comprehensive operational, recruitment, office management, and travel assistance.

This role involves a range of complex and routine operational and analytical tasks to support the contract effectively.

Key responsibilities include managing the Africa Bureau Satellite Office, coordinating reservations, scheduling meetings and briefings, arranging travel logistics, maintaining program documentation, managing meeting agendas and minutes, and compiling and analyzing data for various program reports. Additionally, the role requires designing and maintaining spreadsheets and tracking systems, as well as developing necessary documentation for both internal and external reporting.


KEY RESPONSIBILITIES:

1. Oversee the management of the AFR Satellite office space, ensuring day-to-day maintenance, inventory management, and vendor coordination as necessary.

2. Collect and analyze data regarding office usage, generating reports for client needs.

3. Enhance and manage the reservation system for the AFR Satellite Office.

4. Assist in planning and coordinating events at both the office and external venues.

5. Collaborate with building management to resolve issues and ensure effective communication.

6. Ensure compliance with building regulations and optimize the use of available amenities.

7. Proactively manage daily tasks and responsibilities, maintaining regular communication with the Key Personnel Team.

8. Attend and contribute to regular and ad-hoc meetings, preparing agendas, taking minutes, and tracking action items.

9. Work collaboratively with the Key Personnel team and subcontractors to ensure timely delivery of resources and outputs.

10. Communicate consistently with team members to process reports and monitor data indicators.

11. Support resource requests and assist in the recruitment and onboarding of new team members.


QUALIFICATIONS:

- Bachelor's Degree with a minimum of two years of relevant experience.

- Ability to obtain a SECRET clearance.

- Professional demeanor with a positive attitude.

- Strong communication skills, both oral and written.

- Initiative and teamwork orientation.

- Capacity to manage multiple tasks and projects simultaneously.

- Excellent organizational skills with attention to detail.

- Proficiency in Microsoft and Google suites, particularly Excel.

- Analytical skills with the ability to present data effectively.

- Interest in international development program implementation.

- Motivation for professional growth and skill development.


ABOUT US:

Jefferson Consulting Group is an Equal Employment Opportunity employer. We value diversity and are committed to creating an inclusive environment for all qualified individuals.

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