Administrative Support Specialist

2 months ago


Austin, Texas, United States University of Texas at Austin Full time
Administrative Support and Event Coordination

We are seeking a highly organized and detail-oriented Administrative Support and Event Coordinator to join our team at the University of Texas at Austin. This role will provide administrative, logistical, and operational support to CAPS and TALC, as well as coordinate in-person and virtual events.

Key Responsibilities:
  • Provide administrative support to CAPS and TALC, including coordinating events, managing vendor contracts, and overseeing catering services.
  • Coordinate event registration, assist in planning logistics, communicate with attendees and speakers, and coordinate with vendors.
  • Provide on-site and online event support, including event setup and breakdown, waitlist admission, and chat discussion monitoring.
  • Maintain productive relationships with the Population Research Center staff on behalf of CAPS and TALC.
  • Update data relevant to metrics for reporting to federal and university sponsors, including tracking affiliate publications and grant information.
  • Manage listservs, update the CAPS and TALC websites, create social media posts, and assist with newsletters and announcements.
Requirements:
  • Excellent organizational and communication skills.
  • Ability to work independently and as part of a team.
  • Strong attention to detail and ability to multitask.
  • Proficiency in event planning and coordination.
  • Experience with data management and reporting.


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