Administrative Support Specialist
17 hours ago
Job Title: Administrative Support Specialist
Job Summary:
We are seeking an Administrative Support Specialist to join our dynamic team at Huston-Tillotson University. This role offers the opportunity to perform a variety of administrative and support duties, contributing to the success of several key departments.
Key Responsibilities:
- Enters, organizes and edits data, composes and proofreads correspondence and reports, prepares a range of administrative documents.
- Takes minutes for division meetings.
- Coordinates and performs a range of staff and/or operational support activities for the Division of Student Affairs.
- Operates personal computer to compose and edit correspondence from dictation, verbal direction, or from knowledge of established department/division policies.
- May prepare, transcribe, compose, type, edit and distribute agendas and/or minutes of meetings.
- Schedules and coordinates meetings, events, interviews, appointments, and/or other similar activities for the VP of Student Affairs and the department, which may include coordinating travel and lodging arrangements.
- Prepares and assists with the preparation of scheduled reports.
- Performs information gathering and analysis and/or forecasting, as specifically directed, and in accordance with pre-established procedures.
- Assists in the daily supervision of department work study students.
- Responsible for coordinating the quarterly parent newsletter communication.
- Assists department administrators in problem solving, project planning, development and execution of stated goals and objectives.
- Establishes, maintains, and updates files, databases, records, and other documents.
- Submission of requisitions for supplies.
- Performs other job-related duties as assigned.
Qualifications:
- Bachelor's degree preferred and minimum of three (3) years' experience as a senior level assistant, secretary, or in a corporation or educational setting.
Knowledge, Skills, and Abilities:
- Strong proficiency in word processing and data management software, with a focus on Microsoft Excel, and a high level of comfort with various computer applications.
- Expertise in PC software, including spreadsheets, word processing, and relational databases, with advanced skills in Microsoft Excel.
- Excellent interpersonal, communication, and grammar skills, both in written and verbal formats.
- A high degree of integrity, maturity, initiative, flexibility, and creativity, with the ability to thrive in a fast-paced environment while managing multiple deadlines.
- Exceptional time management and organizational abilities.
Supervision:
- This position reports to the Vice President of Student Affairs.
Salary Range:
- Up to $44,000 Annually, plus benefits.
Position Status:
- Full-time, in-person.
Setting:
Huston-Tillotson University is a multi-cultural, multi-ethnic, and multi-faith institution located on a 23-acre tree-lined campus near downtown Austin, Texas. The University is affiliated with United Methodist Church, the United Church of Christ, and the United Negro College Fund.
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