Program Vacancy Coordinator

14 hours ago

Queens, New York, United States New York Edge Full time
About New York Edge

New York Edge is the largest provider of after-school and summer camp programs in New York City public schools. Our mission is to provide safe and enriching environments for children, helping them develop leadership skills and succeed in school.

Job Summary

We are seeking a highly organized and detail-oriented Program Vacancy Coordinator to join our recruitment team. In this part-time role, you will support the hiring and onboarding of all vacant positions within the organization.

Key Responsibilities
  • Coordinate vacancies for various sites by tracking and ensuring that positions are filled or open.
  • Submit selected candidate(s) to the Recruitment Team to extend salary offer.
  • Schedule candidates to be interviewed; assist with the follow-up with candidates for timely submission of documents.
  • Perform customer service functions by answering potential employee questions and directing them to the appropriate personnel.
  • Work closely with the Compliance Team, Onboarding Specialist to ensure successful onboarding of Programs employees.
  • Assist as point of contact for new hires, compliance, and hiring managers.
  • Maintain a tracking system for all open positions.
  • Prepare report on a weekly basis for the tasks completed or in progress.
  • Assist with the sorting and disseminating of correspondence.
Requirements
  • Must have a HS Diploma. Bachelor's degree preferred.
  • 2 years minimum of work experience in administrative operations or related roles; school-based operations experience strongly preferred.
  • Demonstrated work experience in building relationships to advance goals and objectives, preferably in a not-for-profit setting.
Preferred Skills
  • Strong organizational and project management skills, with the ability to manage multiple tasks and deadlines effectively.
  • Excellent communication and interpersonal skills, with the ability to engage and collaborate with diverse stakeholders.
  • Detail-oriented mindset, with a focus on accuracy and quality in all tasks performed.
  • Proficient in using productivity tools and software, such as MS Office Suite, Google Docs, Salesforce, and contract management platforms.
Work Environment

Work is performed mostly within an office setting but may be required to interact with the community at large during events, outreach, and meetings.

May be required to walk up and down stairs, and lift or move objects/materials as needed.

Work hours will be consistent Monday through Friday during regular business hours.

At the time of offer and acceptance, the job requires safety and security clearances through the Department of Education and Department of Health.

New York Edge is an Equal Opportunity/Affirmative Action Employer. We encourage candidates from all backgrounds and communities to apply.

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