Executive Recruiting Coordinator
4 hours ago
As a key member of our Executive Recruiting team, you will play a vital role in coordinating and scheduling interviews for executive-level positions. Your strong organizational skills and attention to detail will ensure seamless execution of all coordination efforts, from scheduling phone and video interviews to arranging travel logistics and interview agendas. You will also be responsible for drafting and sending offer letters and new hire documents, as well as updating candidate records and hiring information in our HRIS system.
Scope and Responsibilities:
Partner with Recruiters and Hiring Managers to execute all coordination efforts
Schedule phone, video, and/or onsite interviews for selected candidates
Arrange travel logistics and interview agendas
Draft and send offer letters and new hire documents
Regularly update candidate records and hiring information in the company's HRIS system
Coordinate Interview expense reports
Coordinate employee referrals
Provide follow-up new hire correspondence to candidates via phone and email
Execute background checks and ensure they are completed timely and accurately; collecting supporting documentation if necessary
Identify opportunities for improving candidate experience and scheduling efficiency
Pull and create reports to provide to the Recruiting Manager regularly
Requirements:
Bachelor's degree preferred with at least 4 - 5 years' experience in a recruiting support environment
Previous experience scheduling a high volume of interviews/meetings within a fast-paced corporate environment.
Strong computer skills, including MS Excel and MS Outlook.
Experience with applicant tracking systems a plus (WorkDay)
Fluency in both English and Korean is ideal, but not required.
Strong customer service orientation with a demonstrated desire to exceed expectations.
Experience creating reports in Excel
Experience reviewing resumes for a match with job descriptions
Excellent written and verbal communication skills; articulate communication style
Ability to interface with all levels of the organization and with external candidates
Highest sense of urgency however maintains accuracy and efficiency; respectful persistence is key day to day and knowing when to push back
Willing to go the extra mile to reach the highest possible level of quality and speed
Strong ability to develop relationships with executive stakeholders, candidates, and internal partners i.e. Recruiters, Executive Assistants, IT, etc.
Strong problem-solving skills, able to troubleshoot issues independently and drive them to closure with minimal supervision
Great organizational skills and attention to detail, able to juggle and prioritize multiple tasks simultaneously
Flexible, able to change direction quickly
Comfortable in a fast-paced environment and in dealing with ambiguity
Solid sense of accountability and acute personal judgment
Ability to handle confidential information and escalate issues when appropriate
Previous recruiting coordinator experience or equivalent required
Team player, solid work ethic, willing to pitch in where needed
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