Sales and Operations Coordinator

5 days ago

Brewster, New York, United States Alliant - The Audience Company Full time

About the Role:

We are seeking a highly organized and detail-oriented Sales and Operations Assistant to join our team at Alliant. As a key member of our operations team, you will provide administrative support to our sales team, ensuring seamless day-to-day operations and exceptional customer service.

Responsibilities:

  • Manage calendars, travel arrangements, and meeting logistics for our sales team
  • Provide administrative support, including scheduling appointments, preparing meeting materials, and processing expense reports
  • Communicate effectively with internal and external stakeholders, ensuring timely dissemination of information and meeting agendas
  • Assist in drafting and reviewing sales-related communications, presentations, and proposals
  • Perform ad-hoc administrative tasks and provide support to other team members as needed
  • Support corporate communication projects, including monthly team meetings and quarterly business reviews
  • Respond to internal and external inquiries, utilizing systems knowledge and problem-solving techniques
  • Manage Sales Research and Gifting tools, user access, training, and usage reporting
  • Update Alliant external marketing Data cards monthly through sales tool
  • Partner with the legal team and sales team to ensure client contracts are up to date and renewals are addressed
  • Provide administrative support for special projects, including research, presentation creation, and data entry
  • Compile, research, analyze, and summarize information and statistics for the sales team
  • Communicate new policies and procedures to the sales team and coordinate information gathering as directed
  • Support CRM hygiene initiatives, including data entry and monitoring of hygiene dashboards
  • Perform data entry tasks, including inputting information into databases and spreadsheets

Requirements:

  • Bachelor's degree or equivalent experience in an appropriate field
  • Minimum of three years' experience in an executive, sales operations, or administrative support role
  • Exceptional verbal and written communication skills, including the ability to speak and write in a succinct and positive manner
  • Service-minded and willing to assist individuals companywide, with the ability to take initiative and work collaboratively
  • Demonstrated advanced level mastery in Microsoft Office Suite, SharePoint, and virtual platforms such as Teams and Zoom
  • Highly self-motivated and resourceful, with the ability to adapt and excel in a fast-paced work environment
  • Experience in coordinating travel arrangements for multiple executives and candidates
  • Ability to identify owners of different processes within the company and work collaboratively toward successful outcomes
  • Critical thinking, proactive problem-solving, and strict attention to detail
  • Ability to lift, push, carry, retrieve, stack, and/or move up to 15 pounds and climb steps regularly between floors
  • Valid driver's license and an acceptable driving record
  • Excellent English communication skills, both verbal and written
  • Flexibility, team orientation, and a commitment to having a good time while doing a great job

About Alliant:

Alliant is a leading independent data company trusted by thousands of brands and agencies to bring a human element to modern data solutions. Our DataHub, built on billions of consumer transactions, an expansive identity map, advanced data science, and high-performance technology, enables marketers to execute omnichannel campaigns with responsive consumers at the center. Data security and privacy have been core values since day one, and we continually validate our people, processes, and data through meaningful certifications such as SOC2, IAB Tech Lab Data Transparency, NQI certification from Neutronian, and quarterly quality scoring with Truthset. For more information, visit: alliantdata.com.

Equal Opportunity Employer:

Alliant is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, and protected veterans' status, or any other characteristic protected by law.

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