Medical Services Coordinator

2 weeks ago


Charlotte, North Carolina, United States Atrium Health Full time

Overview

Position Summary

Welcomes all patients and their families upon arrival and carries out essential administrative responsibilities. Manages appointment scheduling, executes patient registration duties, handles cashier-related tasks, and performs various data entry and clerical functions.

Key Responsibilities

  • Operates a multi-line phone system, providing general information to callers and patients, taking messages, and facilitating pages.
  • Contacts patients via phone to verify scheduling details and communicates any changes to the relevant staff members.
  • Conducts patient check-in processes and initial registration tasks, ensuring forms are accurately completed.
  • Collects patient payments and post-service charges, issuing receipts promptly.
  • Orders, oversees, and maintains inventory of all paper supplies, including retail items.
  • Handles incoming and outgoing mail as well as supply deliveries.
  • Organizes and maintains a systematic medical records filing system.
Physical Demands
The role requires reaching forward to operate office equipment such as telephones, computers, copiers, and fax machines. It involves prolonged periods of sitting, frequent bending, and occasional overhead reaching. The ability to lift documents or supplies weighing between 1-10 pounds frequently, 11-20 pounds occasionally, and 21-50 pounds rarely is necessary. Frequent use of fingers and both hands is required, along with clear verbal communication and close-range hearing and vision. The position is situated in a dynamic office environment. Employees are expected to adhere to safety protocols. Work hours may vary.

Qualifications

A High School Diploma or GED is preferred. A minimum of one year of experience as a medical receptionist is advantageous. Familiarity with medical terminology, data entry, and computer skills is essential. Proficient typing and accurate spelling are required. Experience or knowledge of complementary and alternative medicine therapies is a plus. Strong oral and written communication skills, along with organizational, time management, professionalism, group facilitation, and customer service abilities, are necessary for success in this role.

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