Financial Operations Coordinator
2 weeks ago
Role Summary
This role collaborates closely with the Budget Manager to oversee the daily financial operations associated with the Agricultural Research program, which operates with a budget nearing $18 million. Key responsibilities encompass reviewing and sanctioning expenditure requests for payroll, travel, equipment, supplies, and services; documenting financial transactions in a comprehensive Excel ledger for over 30 research initiatives; and ensuring reconciliation of expenditures with the University's accounting system.
Organizational Context
North Carolina Agricultural and Technical State University's College of Agriculture and Environmental Sciences (CAES) is renowned for its commitment to innovation and the application of advanced technology. Our distinguished programs, ranging from Laboratory Animal Science to Landscape Architecture, alongside our award-winning Cooperative Extension and Agricultural Research initiatives, empower our faculty and staff to address current needs while anticipating future challenges. The College encompasses four academic departments: Agribusiness, Applied Economics and Agriscience Education; Animal Sciences; Family and Consumer Sciences; and Natural Resources and Environmental Design. Through our Agricultural Research Program and Cooperative Extension Program, we tackle pressing issues relevant to North Carolina and extend research-based training to communities globally.
Work Schedule
Monday to Friday, 8:00 AM to 5:00 PM
Key Responsibilities
Financial Management
• Oversee defined purchasing and accounting functions for the Agricultural Research program.
• Utilize Aggie-Mart, Chrome River, Banner, MS Excel, and other technologies to monitor procurement, reconcile accounts, and maintain expenditure records related to federal, state, and discretionary funds.
• Review and analyze information to track purchasing order status and monitor vendor payments.
• Conduct data analysis for accuracy to identify and resolve discrepancies.
• Perform research and data collection to generate reports for management.
• Maintain the department's Excel financial transactions database, ensuring its accuracy and currency.
• Safeguard sensitive employment-related information.
• Provide quarterly financial reports to Principal Investigators (PIs).
Program Knowledge
• Acquire and maintain expertise in the Evans-Allen grant program, along with state and university policies and procedures.
• Review and approve all expenses to ensure alignment with the approved budget and adherence to spending limits.
• Independently compile, analyze, and present information in various formats, ensuring content accuracy and quality.
Financial Oversight
• Record all financial transactions in the internal ledgers of Agricultural Research.
• Review and scrutinize information in the Banner Finance and Aggie Mart systems, alerting the Budget Manager to any necessary adjustments or budget revisions.
• Conduct independent research and apply sound judgment to resolve issues related to assigned tasks.
• Assist PIs with project close-outs by ensuring all invoices are settled.
• Exercise discretion and sound judgment in collaborating with various departments to resolve issues related to accurate expense processing and payment for multiple grant projects.
Communication Skills
• Communicate effectively and professionally with PIs, administrative support staff, Human Resources, Business and Finance, and Contracts and Grants on a daily basis.
• Interpret guidelines, respond to inquiries, and advise others regarding processes and operations.
• Utilize professional writing skills to draft memos and emails to various stakeholders.
• Engage with vendors regarding the procurement of goods and services as necessary.
• Provide staff with updated purchasing guidelines and procedures through workshops or individual consultations.
Employee Benefits
Permanent employees at NC A&T are eligible for a range of benefits, including:
- Accrued Vacation and Sick Leave
- Community Service Leave
- Health Benefits through Blue Cross Blue Shield of NC
- Vision, Dental, and Flexible Spending Account options
- 12 Paid Holidays
- Retirement benefits through the Teachers and State Employees Retirement System (TSERS)
- Optional Supplemental Plans
- Employee Assistance Program (EAP)
- Discounts at the Campus Recreation Center and University Bookstore
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