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HR Administrative Specialist

2 months ago

New Orleans, Louisiana, United States Loews Hotels Full time

Position: HR Coordinator
The HR Coordinator plays a vital role in supporting the Human Resources department by managing various administrative tasks and providing assistance to team members and applicants.

Key Responsibilities:
  • Manage incoming calls for the Human Resources department.
  • Welcome applicants, team members, and management personnel.
  • Support HR staff across multiple functions as a generalist.
  • Distribute applications to prospective candidates.
  • Input applicant information into the HR system.
  • Prepare application packets for distribution.
  • Handle departmental mail and correspondence.
  • Compile and review Benefit Reports as required.
  • Issue parking cards to team members as necessary.
  • Maintain and update HR forms, documents, and resources.
  • Coordinate monthly benefits enrollment processes.
  • Prepare and dispatch Cobra notifications.
  • Send 401K letters to eligible employees.
  • Assist the Benefits Manager with various benefits-related events.
  • Organize and maintain benefit files.
  • Facilitate benefits information sessions during Orientation.
  • Support employee relations initiatives, including sign-ups and mail-outs (e.g., movie tickets, name tags, birthday cards, bus passes).
  • Perform additional duties as assigned.
Supportive Functions:
  • Communicate effectively with relevant individuals regarding significant issues.
  • Exhibit a courteous, friendly, and helpful demeanor towards guests, management, and colleagues.
  • Participate in relevant hotel meetings and training sessions.
  • Encourage and apply teamwork principles consistently.
  • Adhere to emergency protocols in line with hotel standards.
  • Follow safety regulations, policies, and procedures.
  • Comply with hotel and departmental standards and guidelines.
  • Stay informed about hotel updates and changes.
  • Maintain a clean and organized workspace and equipment.
Qualifications:
  • Strong communication, organizational, and guest relations skills.
  • Proficient in Microsoft Windows and Office Suite.
  • Typing speed of 45 WPM or higher.
  • Able to work flexible hours, including weekends and holidays.
Experience:
  • At least 2 years of experience in an administrative office setting.