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Administrative Coordinator

2 months ago

Rockville, Maryland, United States Medix™ Full time

The perfect candidate will demonstrate the ability to efficiently manage meetings and various office functions. They should be adept at handling incoming phone inquiries, distributing correspondence to staff, and managing outgoing mail. A welcoming personality is essential for engaging with office guests and interviewing potential hires.

Key Responsibilities

  • Assisting with financial and accounting tasks, including procurement, invoice processing, and accounts payable
  • Overseeing office activities and daily operations
  • Organizing and maintaining records, files, and inventory
  • Creating and updating databases with employee, financial, and other relevant information
  • Providing administrative assistance to the team as required
  • Managing phone communications and correspondence (emails, letters, packages, etc.)
  • Performing additional duties as required by the evolving needs of the organization
  • Monitoring and replenishing office supply inventory
  • Welcoming visitors to the office
  • Coordinating the flow of incoming and outgoing office mail
  • Assisting HR with scheduling meetings, interviews, and transportation

Qualifications

  • A bachelor's degree is preferred along with a minimum of 3 years of relevant experience
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
  • Experience in administrative and clerical roles
  • Excellent communication abilities
  • Strong multitasking skills
  • Positive and approachable attitude