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Property Administrator

1 month ago

Rockville, Maryland, United States Transwestern Full time
Job Title: Property Administrator

Transwestern Real Estate Services is seeking a highly organized and detail-oriented Property Administrator to support our team in Rockville, MD. As a key member of our administrative team, you will provide exceptional support to our Property Manager and contribute to the success of our company.

Key Responsibilities:
  • Provide administrative support, including phone support, typing, reports, and filing of correspondence.
  • Schedule and coordinate meetings and special events as requested.
  • Assist with lease administration activities, including lease setup, lease changes, and report generation.
  • Prepare and coordinate bid proposals and service contracts, as well as approved invoices.
  • Maintain lease and property files, track and file HVAC contracts and insurance certificates, and maintain a follow-up system for expiration.
  • Assist with monthly and quarterly management reports, as well as annual budget preparation.
  • Transcribe contracts, leases, proposals, addendums, side letters, exhibits, and correspondence.
  • Prepare financial spreadsheets and order office supplies.
  • Greet tenants, prospective tenants, vendors, and guests, and notify participants of meetings and their responsibilities.
  • Order tenant door plaques and directory strips, and maintain property signage.
  • Prepare and distribute tenant move-in packages, and order tenant gifts as needed.
  • Maintain parking and building access card records, and invoice tenant rebills.
  • Maintain tenant contact, vendor contact lists, and insurance information.
  • Promote and foster positive relationships with tenants and owners.
Requirements:
  • A high school diploma or GED equivalent (college courses preferred).
  • At least 0-2 years of clerical, administrative duties (real estate experience is a plus).
  • Intermediate to advanced MS 365 Word, Excel, and Outlook proficiencies.
  • Argus, accounting software such as MRI or Skyline proficiency preferred.
  • Ability to keep information strictly confidential.
  • Strong desire to succeed in an entrepreneurial environment.
  • Ability to handle multiple projects, changing priorities, and a continually heavy workload.
  • Exceptional oral and written communication skills.
  • Strong customer service orientation.
Benefits:
  • Competitive hourly rate: $28/hour - $38/hour.
  • Excellent benefits, including medical, dental, and vision coverage, as well as a 401(K) plan.
  • Opportunity to work with a dynamic and growing company.