Property Administrator

7 days ago

Rockville, Maryland, United States Transwestern Full time
Job Summary

We are seeking a highly organized and detail-oriented Property Administrator to join our team at Transwestern. As a key member of our property management team, you will provide administrative support to our Property Manager and ensure the smooth operation of our properties.

Key Responsibilities
  • Provide full administrative support, including phone support, typing, reports, filing, and distribution of correspondence.
  • Schedule and coordinate meetings and special events as requested.
  • Assist in lease administration activities, including lease setup, administering lease changes, generating reports, and maintaining lease and property files.
  • Prepare and coordinate bid proposals and service contracts, as well as approved invoices.
  • Track and file HVAC contracts and insurance certificates, maintaining a follow-up system for expiration.
  • Assist with monthly and quarterly management reports, as well as annual budget preparation.
  • Transcribe contracts, leases, proposals, addendums, side letters, exhibits, correspondence, and other documents.
  • Prepare financial spreadsheets and maintain accurate records.
  • Order and maintain adequate stock of office supplies.
  • Greet tenants, prospective tenants, vendors, and guests.
  • Notify participants of meetings, their responsibilities, and any changes in plans or schedules.
  • Order tenant door plaques and directory strips, and maintain property signage.
  • Prepare and distribute tenant move-in packages, and order tenant gifts as needed.
  • Maintain parking and building access card records.
  • Invoice tenant rebills (meter readings, HVAC, etc.).
  • Maintain tenant contact, vendor contact lists, and insurance information.
  • Promote and foster positive relationships with tenants and owners.
Requirements
  • A high school diploma or GED equivalent (college courses preferred).
  • At least 0-2 years of clerical, administrative duties (real estate experience is a plus).
  • Must have intermediate to advanced MS 365 Word, Excel, and Outlook proficiencies.
  • Argus, accounting software such as MRI or Skyline proficiency preferred.
  • Ability to keep information strictly confidential.
  • Strong desire to succeed in an entrepreneurial environment.
  • Must be able to handle multiple projects, changing priorities, and a continually heavy workload.
  • Exceptional oral and written communication skills.
  • Strong customer service orientation.
What We Offer

Transwestern offers a competitive salary and excellent benefits, including medical, dental, and vision coverage, as well as a 401(K) plan. We are an Equal Opportunity Employer and value diversity, equity, and inclusion.

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