Assistant Property Manager

4 weeks ago


Itasca, Illinois, United States Westmount Realty Group LLC Full time
Job Title: Assistant Property Manager

Westmount Realty Group LLC is seeking a highly skilled Assistant Property Manager to join our team in the greater Chicago, IL area. As an Assistant Property Manager, you will provide first-class property management services and assist our Regional Manager in overseeing a portfolio of commercial real estate properties.

Key Responsibilities:
  • Assist with issues regarding building/property operations, enhancing tenant relations, vendor scheduling, and customer service.
  • Provide administrative assistance to the Property Manager, including phone support, drafting, filing, and distribution of correspondence and reports.
  • Review, code, and approve property-related invoices to ensure accurate payment in a timely manner.
  • Submit and approve tenant bill-backs, distribute invoices to tenants, and ensure payment received.
  • Review and reconcile tenant account ledger reconciliations.
  • Review rental increases and communicate or send any notices that need to be sent to tenants.
  • Review Aged Receivable reports in accordance with company policy to ensure timely collections from tenants.
  • Process security deposit refund forms as requested by Property Managers.
  • Contribute to monthly financial reports, including variance analysis and accrual needs.
  • Participate and assist with annual estimates and reconciliations of Operating Expenses.
  • Participate with budget process, including the collection, organization, and entry of budget materials.
Requirements:
  • At least 3+ years of industrial/commercial property management experience.
  • A desire to grow in your career.
  • Lifelong learning skills, open to change, and quickly grasps the essence and underlying structure of anything.
  • A knack for building relationships with tenants and trusted vendors.
  • Comfortable with MRI and Avid Xchange software programs, and Microsoft Office Suite.
  • Organizational expertise, using time effectively and efficiently.
Benefits:
  • Health, vision, and dental insurance.
  • 401k Employer Contribution.
  • Opportunities for professional development and advancement.
  • Team building opportunities.
  • A dynamic and collaborative work environment.


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