Payroll Manager

2 weeks ago


Portsmouth, Virginia, United States Colwen Hotels Full time
Job Title: Payroll Manager

We are seeking an experienced Payroll Manager to lead our payroll function and ensure accurate and timely processing of payroll for multiple hotel locations in multiple states. As a key member of our Corporate Finance Team, you will work closely with Hotel Managers and Human Resources to provide guidance, support, training, and compliance with state and federal wage and hour rules and regulations.

Key Responsibilities:
  • Implement, maintain, and review payroll processing systems to ensure timely and accurate processing of payroll transactions, including salaries, benefits, garnishments, taxes, and other deductions.
  • Process multi-state weekly and bi-weekly payroll for all hotels, ensuring compliance with applicable federal, state, and local payroll and wage and hour regulations.
  • Partner with hotels to provide support for payroll issues that arise, ensuring timely problem resolution.
  • Prepare and maintain accurate records and reporting of payroll transactions to ensure compliance with federal, state, and local payroll, wage and hour laws, statutory reporting, and filing requirements.
  • Identify opportunities for process improvements to increase efficiency and accuracy.
  • Support other regulatory activities as needed, including local, state, IRS, and workers' compensation audits.
  • Maintain payroll vendor relationships, working with payroll vendors to troubleshoot issues and resolve challenges.
  • Lead payroll implementation for acquisitions and new properties.
  • Collaborate with HR and Finance and Accounting on key projects and requests.
  • Identify and recommend updates to payroll processing software, systems, and procedures.
  • Provide system-wide training to users.
  • Maintain a professional demeanor and standards consistent with company policies and procedures.
  • Oversee the payroll department.
  • Assess and implement system and other internal controls.
Requirements:
  • 3 years of related experience (Hotel industry preferred).
  • Certified Payroll Administrator certification.
  • Previous experience with UKG payroll/HRIS systems highly desired.
  • Excellent knowledge of multi-entity and multi-state payroll, labor, and tax regulations.
  • Payroll management with 1,500 employees.
  • Ability to communicate across all levels of the organization.
  • Strong analytical and problem-solving skills.
  • Excellent organizational skills and attention to detail.
  • Proficient with payroll software, Microsoft Office Suite, and common computer software programs, with the ability to learn new software systems.
Benefits and Perks:
  • Medical Insurance with Company-Funded HRA.
  • Dental Insurance.
  • Vision Insurance.
  • Flexible Spending Accounts.
  • Wide-Array of Supplemental Insurance Offerings.
  • Paid Time Off Programs.
  • Employee Assistance Program.
  • 401K Plan – Traditional & Roth Options with Employer Match.
  • Hotel Discount Travel Program for Associates & Family.
  • Exclusive Associate Discounts – Travel, Entertainment, & Retail.
  • Training and Development Programs.
  • Career Advancement Opportunities.

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