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Administrative Support Specialist

2 months ago

Fort Myers, Florida, United States TRANZACT Full time

Job Summary

TRANZACT is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team in Fort Myers. As a key member of our operations team, you will provide administrative support to our sales center and human resources department.

Key Responsibilities

  • Facilitate a positive and productive work environment by providing exceptional customer service to employees, vendors, and visitors.
  • Perform general receptionist duties, including greeting staff and visitors, managing mail and packages, and coordinating meetings and events.
  • Support the HR team with various tasks, such as greeting applicants, processing paperwork, and coordinating interview schedules.
  • Coordinate and assist with recruiting and hiring events, ensuring a smooth and efficient process.
  • Maintain a clean and organized workspace, including replenishing office supplies and coordinating maintenance requests.
  • Assist with employee paperwork, filing, data entry, and document creation.
  • Coordinate visitor and staff meetings, lunches, and special requests.
  • Provide administrative support to the HR team and management as needed.

Requirements

  • Excellent verbal and written communication skills.
  • Strong organizational and problem-solving skills.
  • Proficiency in Microsoft Office (Outlook, Excel, Word, etc.).
  • Ability to work in a fast-paced environment and adapt to changing priorities.

Education and Experience

  • High school diploma or equivalent required; some college preferred.
  • At least 2 years of experience in an administrative or office management role.
  • Experience in a fast-paced environment preferred.

Work Schedule

  • This is a full-time position.
  • Typical hours of work are Monday through Friday, 8am to 4:30pm.
  • Hours may vary based on business needs.