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Junior Medical Event Operations Coordinator

2 months ago

Austin, Texas, United States Sunrise Systems Full time
Job Title: Junior Medical Event Operations Coordinator
Location: Hybrid role
Duration: 12 months (with potential for extension)
Pay Rate: $32-34/hour on W2

Position Type:
Hourly contract position (W2 only)
Description:
As a Junior Medical Event Operations Coordinator, you will play a pivotal role in delivering exceptional customer service that embodies the values of Sunrise Systems Medical Education. Your responsibilities will encompass managing key initiatives within Medical Education from start to finish, collaborating closely with Sales and Marketing to ensure the highest quality of service.

This position will involve comprehensive logistical management of the entire event lifecycle, including venue selection, contract negotiations, food and beverage planning, event design, web design, and on-site event support.

You will leverage event technology solutions such as Cvent and Smartsheet software for registration, attendee tracking, reporting, and evaluations before and after events.

Your role will also include maintaining essential surgeon relationships and managing the associated database for contracts and surgeon faculty utilization. Excellent time management skills and the ability to juggle multiple tasks while providing outstanding customer service are essential.


Key Responsibilities:
  • Event Management Planning (40%):
    Oversee all facets of event planning for Medical Education events and courses, ensuring compliance with corporate spending guidelines. Coordinate with the Cvent system to maintain and update course records. Lead pre-event meetings to assist staff in making informed decisions regarding event design and work closely with visiting course organizers to create tailored schedules and agendas.
  • Event Management Execution (30%):
    Support local Medical Education events, managing registration and digital assets. Facilitate the execution of local programs, collaborating with staff, faculty members, and course participants.
  • Reporting and Compliance (20%):
    Maintain accurate reporting for HCP Sunshine regulations, tracking expenses and event budgets within the Cvent registration system.
  • Ad Hoc Duties (10%):
    Perform additional reasonable tasks as required within the scope of the job title, ensuring safety and compliance with health and environmental standards.

Stay informed and proactive regarding trends in event planning, design, and production, identifying and addressing operational challenges as they arise.

Requirements:
  • Travel: No travel required
  • Education: Associate or bachelor's degree or equivalent experience
Job Type: Contract
Pay: $32.00 per hour
Schedule: Flexible hours available
Work Location: In-person