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HR Administrative Specialist

2 months ago

Alexandria, Virginia, United States Randstad Full time
Job Summary

We are seeking a highly skilled Human Resources Coordinator to join our team at Randstad. The successful candidate will be responsible for maintaining HR administrative functions, including HR system maintenance, time and attendance assistance, and benefits assistance.

Key Responsibilities
  • HR Administrative Support: Provide administrative support to the HR department, including document workflow, work procedures, and conducting audits to ensure data integrity.
  • New Hire Orientation: Coordinate new hire orientation, ensuring proper paperwork is completed and working closely with the hiring manager and other stakeholders.
  • Payroll Processing: Assist with the organization's bi-weekly payroll processes.
  • Reporting and Data Maintenance: Prepare and maintain standard and ad hoc reports and queries, as well as process employment verifications and unemployment claim requests.
  • Vendor and Employee Management: Process vendor invoices and employee reimbursements, as well as process employee enrollments and terminations as required.
  • Communication and Correspondence: Compose and distribute routine written correspondence from human resources, including employee Qualifying Event benefit plan changes.
  • Organizational Charting: Develop, maintain, and distribute organizational charts.
  • Data Maintenance: Responsible for all aspects of data maintenance throughout the life cycle, including I-9 verification, maintenance of immigration information, and review of data change forms for completeness, accuracy, and proper authorization prior to entry.
  • HR Audit Support: Assist with the HR department's yearly audit reports, including 990, 5500 census, California Pay Data Reporting, EEO 1 Report, and any State Registration filing.
  • HR Filing System: Maintain the HR filing system and HR documents as required.
Requirements
  • Experience: 4 years of experience in Human Resources, with 3 years of experience in Payroll Processing preferred.
  • Skills: Human Resources, Payroll Processing, HRIS, Microsoft Office.
What We Offer

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. We offer a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).