Administrative Support Specialist

5 days ago


Alexandria, Virginia, United States Naval Systems Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Naval Systems. The successful candidate will provide administrative support to our Program Analysts, ensuring the smooth operation of our export licensing and administrative assistance functions.

Key Responsibilities
  • Provide administrative support to Program Analysts, including coordination of export licensing and administrative assistance requirements
  • Generate routine correspondence and reports, including weekly reporting of export license requests and processed cases
  • Assist in composing correspondence, including administrative matters and letters of acknowledgment
  • Facilitate internal directorate communication, including photocopying and distributing information, scheduling team meetings, and formatting information for internal and external communication
  • Respond to administrative and logistical support requests from directorate personnel, including scheduling conference rooms and teleconference lines, requisitioning and obtaining administrative products, and preparing official correspondence
  • Process and distribute official incoming and outgoing mail, and receive and process external correspondence directed to IPO-01
  • Assemble and track action memos and information memos generated within IPO-01, and subsequently scan and file correspondence
Requirements
  • High School diploma or equivalent
  • 5 years or less specialized experience performing administrative support functions
  • Secret Clearance required, must be a U.S. citizen
What We Offer

Naval Systems offers a competitive compensation and employee benefits package, including medical, dental, vision, and 401k Plan with company match. We are an Equal Opportunity Employer and welcome applications from qualified candidates.



  • Alexandria, Virginia, United States Longeviti LLC Full time

    Job Title: Administrative Support SpecialistWe are seeking an experienced Administrative Support Specialist to join our team at Longeviti LLC. As an Administrative Support Specialist, you will provide administrative support to our team, including tasks such as record and file management, employee in and out processing, and office operational policies and...


  • Alexandria, Virginia, United States Service Corporation International Full time

    Administrative Support SpecialistWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Service Corporation International. As an Administrative Support Specialist, you will provide administrative support to our funeral home, cemetery, and crematory operations.Key Responsibilities:Provide administrative...


  • Alexandria, Virginia, United States Alexandria City Public Schools Full time

    Job Title: Support SpecialistJob Summary:The Support Specialist provides administrative support to the school site, maintaining records, compiling and distributing materials, and responding to inquiries from internal and external sources. The ideal candidate will be bilingual in English and Spanish.Key Responsibilities:Coordinates schedules, meetings, and...


  • Alexandria, Virginia, United States Longeviti LLC Full time

    Job Title: Administrative and Technical Support SpecialistLongeviti LLC is seeking an experienced Administrative and Technical Support Specialist to join our team. As a key member of our support staff, you will provide administrative and technical support to our clients and internal teams.Key Responsibilities:Provide administrative support to our clients and...


  • Alexandria, Virginia, United States Naval Systems Full time

    The Naval Systems company is seeking a highly skilled Administrative Support Specialist to join their team. The successful candidate will provide daily administrative support to the Navy International Program Office, including front desk reception services, scheduling, personnel management, and maintenance of administrative records.The ideal candidate will...


  • Alexandria, Virginia, United States Michael Baker International Full time

    Job SummaryWe are seeking an Administrative Support Specialist to provide general administrative support to a group of professionals supporting Air Force programs.Key ResponsibilitiesCompile and analyze basic information for inclusion in reports or presentation materialProvide administrative support to a team of professionalsAssist with administrative tasks...


  • Alexandria, Virginia, United States ACCfamily Full time

    Job OverviewACCfamily is seeking a highly organized and detail-oriented individual to support our administrative functions. As an Administrative Support Specialist, you will be responsible for coordinating job descriptions, ensuring accuracy and consistency in our hiring processes.Key Responsibilities:Coordinate job descriptions with Human ResourcesEnsure...


  • Alexandria, Virginia, United States Naval Systems Full time

    Job Summary:We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Naval Systems. The successful candidate will provide administrative support to our Program Analysts, ensuring the smooth operation of our administrative functions.Key Responsibilities:Provide administrative support to Program Analysts,...


  • Alexandria, Virginia, United States sprysquared Full time

    Job SummaryWe are seeking an experienced Administrative Support Specialist to join our team at Spry Squared. The successful candidate will provide administrative support to senior staff, including task management, workflow assistance, and meeting coordination.Key ResponsibilitiesProvide administrative support to senior staff, including task management and...


  • Alexandria, Virginia, United States Naval Systems Full time

    Job Summary: We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Naval Systems. The successful candidate will provide administrative support to our program analysts, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative assistance to program analysts, including...


  • Alexandria, Virginia, United States Naval Systems Full time

    Job Summary:We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Naval Systems. The successful candidate will provide administrative support to the Director, Deputy Director, and component divisions, ensuring the smooth operation of our office.Key Responsibilities:Provide daily administrative support to...


  • Alexandria, Virginia, United States Naval Systems Full time

    Job Summary:NSI is seeking a highly organized and detail-oriented Administrative Support Specialist to support the Navy International Program Office. The successful candidate will provide administrative assistance for export licensing, including weekly reporting of export license requests and generation of routine correspondence.Key Responsibilities:Provide...


  • Alexandria, Virginia, United States Cherokee Nation Businesses Full time

    {"title": "Administrative Assistant II", "description": "Job SummaryCherokee Nation Businesses is seeking an experienced Administrative Assistant II to provide comprehensive administrative support to our team. This role requires exceptional organizational skills, effective communication abilities, and the ability to handle multiple tasks simultaneously.Key...


  • Alexandria, Virginia, United States MSCCN Full time

    Job SummaryAmentum is seeking an Administrative and Technical Support Specialist to join our team. As a key member of our office, you will be responsible for providing administrative support to our staff and ensuring the smooth operation of our office.Key ResponsibilitiesManage records and files, ensuring accurate and up-to-date informationProcess employee...


  • Alexandria, Virginia, United States Cherokee Nation Businesses Full time

    Job SummaryWe are seeking an experienced Administrative Assistant III to join our team at Cherokee Nation Businesses. This role will provide administrative support to senior-level managers, including high-ranking military and civilian personnel in medical, health care, and technical fields.Key ResponsibilitiesPrepare and edit technical or general...


  • Alexandria, Virginia, United States Amentum Full time

    Amentum is seeking a highly skilled Administrative Support Specialist to join our team. The ideal candidate will have expertise in general office administration, including records management, employee processing, and correspondence drafting. Additionally, the successful candidate will have experience with travel planning, conference room coordination, and...


  • Alexandria, Virginia, United States IndAroma Full time

    We are seeking a highly organized and detail-oriented Event Planning and Administrative Support Specialist to join our team at IndAroma. As a key member of our staff, you will be responsible for coordinating events and providing administrative support to our team.The ideal candidate will have excellent communication and organizational skills, with the...


  • Alexandria, Virginia, United States Alexandria City Public Schools Full time

    Job SummaryThe Administrative Assistant I provides administrative support to the assigned Administrator, School or Department. This role is responsible for establishing and maintaining records, compiling and distributing materials and reports, and responding to inquiries from internal and external sources.Key ResponsibilitiesProvides administrative support...


  • Alexandria, Virginia, United States Alexandria City Public Schools Full time

    Job SummaryThe Administrative Assistant I provides administrative support to the assigned Administrator, School or Department, ensuring an efficient and effective work environment. This role involves establishing and maintaining records, compiling and distributing materials and reports, and responding to inquiries from internal and external sources.Key...


  • Alexandria, Virginia, United States sprysquared Full time

    Job Title: Administrative Assistant IIAt Spry Squared, we are seeking a highly skilled and organized Administrative Assistant II to join our team. As an Administrative Assistant II, you will provide administrative support to senior staff, manage tasks and workflows, and coordinate meetings and events.Key Responsibilities:Provide administrative support to...