Office Assistant

3 weeks ago

Anchorage, Alaska, United States Bowhead Full time
Job Summary:

UIC, Bowhead Transport seeks a full-time Office Assistant to work from the UIC Anchorage Alaska corporate office. The Office Assistant will work directly with the Bowhead Transport Administrative Assistant in a variety of daily responsibilities.

Responsibilities:

• Answer and direct calls with polite and professional communication.
• Reply to email and telephone calls in a timely manner.
• Prepare and monitor invoices.
• Receive, organize, and submit staff receipts for accounting records.
• Organize and schedule appointments, book conference calls and meetings.
• Maintain contact lists.
• Produce and distribute correspondence memos, letters, faxes, and forms.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Book travel arrangements for Bowhead staff and sub-contractors, rooms, taxis, couriers, hotels, etc.
• Assist Bowhead Management with creating presentations.
• Handle multiple projects in an orderly manner.
• Assist in the development of website and advertising updates.
• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
• Write letters and emails on behalf of other office and Bowhead Transport staff.
• Assist in the planning and coordination of office procedures.
• Receive, sort, and distribute the mail.
• Drive a vehicle picking up Bowhead Transport personnel or supplies and delivering as needed.
• Photocopy and print out documents on behalf of other colleagues.
• Conduct data entry.
• Work with UIC HR, Payroll & I.T. department to onboard new hires and provide orientation.

Requirements:

• Preferable admin assistant experience.
• Excellent time management skills and the ability to multi-task and prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills.
• Proficient in MS Office (Excel, PowerPoint, Word).
• High school diploma or equivalent; college degree preferred.
• Administrative Assistant must have a valid and clean driving record.

Qualifications:

• The ability to travel occasionally.
• The willingness to occasionally work flexible hours including weekends (As determined by Bowhead Management).
• Initiative, and an eagerness to learn and grow professionally.
• The ability to be a team player providing reliability, punctuality, creativity, and the drive to be a part of continuing growth and prosperity at Bowhead Transport, LLC.

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