Records Management Specialist

5 days ago


Lake Forest, Illinois, United States Hire Talent Full time
Job Summary

We are seeking a highly organized and detail-oriented Records Management Specialist to join our team at Hire Talent. As a key member of our records management team, you will be responsible for ensuring the accuracy and integrity of our records.

Key Responsibilities:
  • Records Intake and Processing: Verify the accuracy of incoming records, ensuring they are properly boxed, labeled, and logged using our records management system.
  • Records Retrieval and Delivery: Retrieve and deliver physical records upon request from various departments, maintaining the highest level of security and integrity.
  • System Management: Operate our electronic records management system, with a strong understanding of transitioning to other systems such as Microsoft Purview.
  • Records Center Maintenance: Maintain the organization and security of our records center, ensuring proper filing and storage.
  • Administrative Support: Provide general administrative support to our records management team and other departments as needed.
  • Collaboration: Work closely with our remote records management team, following their guidance for managing records and handling ad hoc tasks.
Qualifications:
  • Education: A Bachelor's degree in Library or Information Sciences is preferred, but not required. Equivalent work experience in records management or library sciences will be considered.
  • Experience: 2-5 years of experience in records management, with a focus on filing and organization. Familiarity with records management software is highly preferred, with experience in Microsoft Purview or similar systems a plus.
  • Key Skills: Strong organizational skills and attention to detail. Diligence in filing and retrieving records. Ability to handle a high volume of requests and tasks without becoming overwhelmed. Familiarity with physical record handling and management processes.
Preferred Experience:
  • Background in Office Administration: A background in office administration, particularly in records or library environments, is highly preferred.


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