Records Management Specialist

2 months ago


Lake Forest, Illinois, United States HireTalent - Diversity Staffing & Recruiting Firm Full time
Job Summary

HireTalent is seeking a highly organized and detail-oriented Records Management Specialist to join our team. As a Records Management Specialist, you will be responsible for managing the intake, cataloging, and retrieval of physical records at our archive center.

Key Responsibilities
  • Records Intake & Cataloging: Verify the accuracy of records, ensuring they are properly boxed, labeled, indexed, and logged using our records management system.
  • Records Retrieval & Delivery: Retrieve and deliver physical records upon request from various departments, ensuring proper handling and maintaining the integrity of records.
  • System Management: Operate Insight for electronic records management; familiarity with transitioning to other systems such as Microsoft Purview is a plus.
  • Records Center Maintenance: Maintain the organization and security of the records center, ensuring proper filing and storage.
  • Administrative Support: Provide general administrative support to the Records Coordinator and other departments as needed.
  • Collaboration: Work closely with the remote Records Coordinator, following their guidance for managing records and handling ad hoc tasks.
Requirements
  • Education: Bachelor's degree in Library or Information Sciences is preferred but not required.
  • Equivalent Work Experience: 2-5 years of experience in records management, with a focus on filing and organization.
  • Key Skills: Strong organizational skills and attention to detail, diligence in filing and retrieving records, ability to handle a high volume of requests and tasks without becoming overwhelmed.
Preferred Qualifications
  • Background: Experience in office administration, particularly in records or library environments.

HireTalent is an equal opportunity employer and welcomes applications from diverse candidates. We are committed to creating an inclusive work environment that values diversity and promotes equal opportunities for all.



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