Project Accountant 2

1 week ago

Tulsa, Oklahoma, United States Manhattan Construction Full time
Project Accountant 2 Job Description

At Manhattan Construction, we are seeking a highly skilled Project Accountant 2 to join our team. As a key member of our accounting department, you will be responsible for maintaining records and processes related to the Owner Contract and Project Budget.

Key Responsibilities:

  • Process all material and subcontractor invoices for approval and input into the accounting system
  • Review subcontractors' pay application information, including current contract value, stored materials, owner direct purchasing, and retainage, and communicate irregularities to the Project Manager and Subcontractor as appropriate
  • Request, collect, and file partial and final releases of liens
  • Track and assist with subcontractor insurance compliance renewals
  • Request and obtain valid W-9s for new vendors
  • Collect and process Certified Payrolls when required
  • Receive and process payroll for hourly employees
  • Assist with onboarding of new team members
  • Assist with the project setup process, including but not limited to Job Cost Budgets and Staff Rate verification
  • Assist in review of owner contracts to identify contractual terms for accounting and billing requirements with the project team and aids in documenting said requirements in the Contract Abstract
  • Attend 'pencil-copy' meetings with subcontractors and Owners
  • Attend assigned projects' PSR reviews and meetings
  • Routinely perform reconciliation and audit reviews to identify any over/under variances; communicate effectively and pursue resolution
  • Work with the Project Manager to create and monitor Billing Forecasts and Change Management
  • Prepare and process Owner billings on a schedule of values in accordance with contract requirements and MCC Standards (in ERP)
  • Generate billing backup detail and reconcile billings against job cost per MCC Standards
  • Prepare Job Cost Corrections as required
  • Reviews and provides guidance with NR forecasting to ensure its accuracy with respect to actual cost incurred
  • Manage the AP/AR process consistently in VISTA
  • Coordinate vendor payments with Corporate AP staff to ensure company policy is followed prior to payment, including adherence to pay-if-paid provisions
  • Set up and maintain general subcontractor correspondence and accounting files in the document control system
  • Helps maintain records of computer-related equipment and prepares equipment transfers as needed
  • Assist the Superintendent or Safety Manager in maintaining OSHA documentation and postings
  • Assist in Project Close Out process
  • Develops a basic understanding of various delivery methods through experience with a variety of project sizes and type; works across multiple projects with varying sizes and complexities
  • Provide general administrative support to the project team as requested
  • Responsible for conducting themselves in accordance with our Guiding Principles and exhibiting attributes matching the Way We Work
  • Other duties as assigned

Requirements:

  • Strong computer skills are required. In addition to proficiency in Microsoft Office applications, the ability to learn new programs/systems quickly is essential
  • Comfortable working in a paperless environment
  • Experience working in Vista or similar accounting system/ERP
  • Good time management and organizational skills
  • Ability to analyze, identify, and resolve issues with accounts receivable and accounts payable
  • Functions actively and effectively as part of a team
  • Basic understanding of different delivery methods and experience with variation of project size, type
  • Dependability

Education:

  • High school diploma or GED
  • 4-year bachelor's degree or relevant accounting experience
  • 6 years of industry experience

Working Conditions and Physical Efforts:

  • Ability to physically stand, bend, sit for long periods, and squat throughout the day
  • Ability to repeat the same movements
  • Ability to communicate effectively to participate fully in meetings, video conferences, and phone calls
  • Use hands to type, handle, control, or feel objects, tools, or control
  • Occasionally lift, pull, or move up to 25 lbs
  • Occasional travel will be required, primarily in the metropolitan area but sometimes domestically (must have a valid Driver's License)

About Manhattan Construction:

  • Founded in 1896, Manhattan is a top-ranked national construction services firm that provides preconstruction, construction management, program management, general building, and design-build services
  • Manhattan's award-winning portfolio includes mission-critical, sports, healthcare, government, education, laboratory, aviation, transportation, convention, casino, and hospitality facilities
  • Manhattan is a: 20-time Associated Builders and Contractors (ABC) Accredited Quality Contractor (AQC) ABC 2019, 2020, 2021, 2022, and 2023 Top Performing Contractor Ten-time STEP Diamond Safety Award Winner 2017, 2021, and 2022 National Safety Pinnacle Award winner 2023 Great Company To Work For (Oklahoma Magazine)
  • Under the fifth generation of Rooney family ownership and headquartered in Oklahoma, Manhattan focuses on building trust and building excellence

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