Project Coordinator

1 month ago

Tulsa, Oklahoma, United States Apex Systems Full time

Job Summary:

Apex Systems is seeking a skilled Project Scheduler to join our team. As a Project Scheduler, you will be responsible for coordinating scope of work team activities and supporting Project Managers. You will develop, maintain, and analyze less complex scope of work schedules using assigned systems, providing integrated cost-loaded, resource-loaded, and logic-driven schedules as applicable.

Essential Job Functions & Tasks:

  • Define activities, duration, work sequences, and relationship logic to develop the scope of work plan and develop milestones to represent key decisions and deliverables that take place during execution.
  • Ensure all scope and deliverables are accounted for.
  • Develop, maintain, and analyze scope of work project schedules using assigned systems (Primavera, SmartSheet, etc.).
  • Organize and lead schedule review meetings with all stakeholders and incorporate appropriate details. Ensure clear minutes and action items, as required.
  • Engage team and stakeholders to create schedules and provide schedule analysis updates to team, alerting them to schedule risks and issues that could delay milestones.
  • Communicate schedule status to project stakeholders.
  • Understand the client's project management organizational standards and assist in the management of projects to those standards. Adhere to the guidance and standards put forth by the client Project Management Governance Committee.
  • Work with Administrator to assign security, profiles, and roles for new users.
  • Learn, use, and refine sound techniques and best practices to update progress, acquire information, baseline schedules, maintain schedules, develop commodity curves, track metrics, and support project/outage teams on a routine basis.
  • Provide periodic summary-level status reports as requested. Prepare and analyze metrics reports or Key Performance Indicators (KPIs).

Basic Qualifications:

With a qualified Bachelor's degree, one (1) year of qualified experience; with a qualified Associate's degree, three (3) years qualified experience.

Qualified degrees must be in a related field from an accredited university or college and could include Accounting, Business, Construction Management, Engineering, Technology, or Project Management.

Scheduling experience in Transmission, Substation, Construction, or Engineering preferred.

Qualified experience includes utility-specific operations knowledge/experience with a good working knowledge of work processes and procedures.

Experience should be in design, operations, planning, project management, cost tracking analysis, forecasting, project budgets, working with accounting principles, and/or construction or maintenance of systems and/or equipment.

Additional Requirements:

Demonstrate ability to manage time effectively and efficiently; show capacity for organizational and planning skills; as well as having an aptitude for accuracy, attention to detail, and ability to achieve goals.

Strong written and verbal communication skills.

Team player with ability to work and collaborate well with others.

Intermediate knowledge of Microsoft Office tools and ability to develop complex spreadsheets.

Some travel, including overnight, may be required. On rare occasions, temporary relocation might be required to complete work.

Must be a self-motivated individual and able to work under general supervision, be independent, and competently perform current scheduling techniques and analyses on all scope of work aspects.

Safely and effectively perform light physical duties at various work sites including home and client locations in varying conditions.

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