Administrative Assistant III

1 month ago


Corpus Christi, Texas, United States Texas Department of Aging & Disability Services Full time
Job Title: Administrative Assistant III

The Texas Department of Aging & Disability Services is seeking a highly skilled Administrative Assistant III to join our team. As a key member of our Access and Eligibility (AES) team, you will play a critical role in supporting the Foster Grandparent Program (FGP) in achieving its mission to connect Texans to people, services, and supports.

Job Summary:

The Administrative Assistant III will provide complex administrative support to the FGP Supervisor and work under the guidance of the FGP Volunteer Services Coordinator to assist with the daily operations of the FGP service area. Responsibilities include responding to inquiries, collecting and entering program data, preparing and editing reports, and maintaining and updating files.

Key Responsibilities:
  1. Collect, track, and enter volunteer time and mileage into program spreadsheets.
  2. Process time sheets for volunteers and submit to the Volunteer Services Coordinator for review.
  3. Keep program data tracking lists current within the program system.
  4. Filing and record-keeping of Foster Grandparent volunteer files and Volunteer Station files.
  5. Assist with intake process and training of incoming volunteers.
  6. Track incoming data, including child tracking forms and annual child progress reports.
  7. Coordinate monthly volunteer in-service meetings and FGP events.
  8. Assist with Foster Grandparent volunteer recruitment efforts.
  9. Prepare fliers, newsletters, invitations, and other program materials.
  10. Attend required conferences and training sessions.
  11. Perform general office duties, including ordering supplies and answering phone calls.
Requirements:
  • Knowledge of office and administrative practices and procedures.
  • Skills in operating a computer and software applications, including Microsoft Office.
  • Effective communication skills, both verbally and in writing.
  • Ability to work collaboratively and cooperatively with diverse groups.

We offer a dynamic and supportive work environment, competitive compensation, and opportunities for professional growth and development. If you are a motivated and detail-oriented individual with excellent communication skills, we encourage you to apply for this exciting opportunity.



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