Administrative Legal Assistant

2 weeks ago

Salem, Oregon, United States Marion County, OR Full time
Salary: $27.91 Hourly

Location: Salem, OR

Job Type: Full-time Regular

Department: District Attorney's Office

Division: Adult Prosecution

FLSA: Non-Exempt

Bargaining Unit: 06

Mission Statement: The District Attorney's Office is dedicated to achieving justice through:
  • Ensuring accountability for criminal offenders.
  • Interpreting, enforcing, and executing the law.
  • Addressing the concerns of victims and the community.
  • Collaborating with members of the justice system.
GENERAL STATEMENT OF DUTIES
Performs a variety of essential administrative legal support tasks independently, adhering to established practices and procedures.

SUPERVISION RECEIVED
Operates under the guidance of a Legal Assistant Supervisor, who assigns tasks, sets objectives, and reviews work for accuracy and compliance with departmental policies.

SUPERVISION EXERCISED
This position does not involve supervising other employees.
Typical Duties: Responsibilities include, but are not limited to:
  • Preparing discovery materials for Grand Jury recordation in both electronic and hard copy formats.
  • Filing indictments electronically.
  • Preparing and uploading electronic discovery to the e-prosecutor portal.
  • Processing evidence requests and downloading digital evidence, including copying various media formats.
  • Monitoring discovery tasks and managing discovery-related communications.
  • Assigning and resetting access for defense attorneys and addressing eDiscovery portal inquiries.
  • Notifying defense attorneys of additional materials and handling telephone inquiries.
  • Scanning reports/documents and preparing electronic discovery packets.
  • Operating office equipment such as copiers, scanners, and computers.
  • Updating case statuses, court events, and other necessary information daily.
  • Closing out cases by verifying information with court records.
  • Sending copies of judgments to relevant agencies.
  • Performing miscellaneous tasks to support the team, including filing and processing mail.
  • Providing backup support to other legal staff as needed.
  • Managing requests for files and warrants.
  • Participating in special projects as assigned.
Requirements for the Position

EXPERIENCE AND TRAINING
  1. High school diploma or equivalent; AND
  2. Two years of experience in office and secretarial work; OR
  3. A satisfactory combination of work, education, training, or experience relevant to the position.
PREFERENCES
  • Supplemental training in secretarial skills.
SPECIAL REQUIREMENTS
  1. Must obtain Law Enforcement Data System (LEDS) certification within 30 days of hire.
  2. Must pass a criminal history background check, including fingerprinting.
  3. This is a safety-sensitive position requiring a pre-employment drug screening.
  4. This position is represented by a union.
  5. Typical work schedule: Monday through Friday, with flexibility based on departmental needs.
KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of modern office practices, procedures, and techniques; proficiency in English composition, spelling, and grammar; basic arithmetic and record-keeping practices; familiarity with various office equipment and software.

Skills and abilities to accurately perform assigned tasks; provide courteous assistance to the public and staff; handle sensitive and confidential matters with discretion; follow oral and written instructions; adapt to new procedures; type accurately; and support other positions as needed.

PUBLIC SERVICE LOAN FORGIVENESS
Marion County qualifies for the Public Service Loan Forgiveness Program, allowing full-time employees to potentially qualify for loan forgiveness after 120 qualifying payments.

VETERANS' PREFERENCE
Applicants may use Veterans' Preference when applying, provided they meet the minimum requirements and submit the necessary documentation.

VISA SPONSORSHIP
Marion County does not offer VISA sponsorship. All hires must complete the I-9 form confirming authorization to work in the United States within three days of hire.

  • Legal Administrative Assistant

    2 weeks ago

    Salem, Oregon, United States Marion County, OR Full time

    Salary: $27.91 Hourly Location: Salem, OR Job Type: Full-time Regular Department: District Attorney's Office Division: Adult Prosecution FLSA: Non-Exempt Bargaining Unit: 06 Mission Statement: The District Attorney's Office is dedicated to pursuing justice through: Ensuring accountability for criminal offenders.Interpreting, enforcing, and executing...

  • Legal Assistant

    5 days ago

    Salem, Oregon, United States Equiliem Full time

    Job SummaryEquiliem is seeking a highly organized and detail-oriented individual to join our team as a Paralegal. The ideal candidate will be responsible for the collection and organization of documents and information from various cases at the firm.Key ResponsibilitiesProcess public records requests in a timely manner, utilizing knowledge of Oregon Public...

  • Training for Administrative Assistant/Administrative Officer

    2 days ago

    Salem, Oregon, United States Aurora Ventures Full time

    Unlock Your Potential with Aurora Ventures. In a dynamic and supportive learning environment, you will be trained by experienced professionals to excel in your career. Our comprehensive training program will equip you with the skills and knowledge to succeed in a variety of roles within the federal administration.Main ResponsibilitiesYou will be trained in...

  • Legal Operations Specialist

    2 weeks ago

    Salem, Oregon, United States State of Oregon Full time

    Compensation: This position offers the initial step of the salary scale for candidates new to the Oregon Judicial Department. You may qualify for an annual salary increase of up to 5% based on performance.Interview Process: Candidates can expect interviews to be arranged within a two-week timeframe following the application deadline.Key Responsibilities: As...

  • Administrative Assistant

    11 hours ago

    Salem, Oregon, United States AmeriCold Logistics Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at AmeriCold Logistics. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative Tasks: Perform various administrative duties, including answering...

  • Legal Support Specialist

    2 weeks ago

    Salem, Oregon, United States Morrow Equipment Company, LLC Full time

    Job OverviewPOSITION SUMMARY:We are seeking a dedicated and detail-oriented law clerk to assist our legal and risk management team in a dynamic and collaborative atmosphere. The role involves drafting and reviewing legal documents and contracts under the supervision of the General Counsel. Key responsibilities include analyzing controlled insurance program...

  • Administrative Assistant

    11 hours ago

    Salem, Oregon, United States AmeriCold Logistics Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at AmeriCold Logistics. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative TasksPerform various administrative duties, including answering...

  • Legal Support Specialist

    2 weeks ago

    Salem, Oregon, United States Morrow Equipment Company, LLC Full time

    Job OverviewPOSITION SUMMARY:We are seeking a diligent and proactive legal clerk to assist our legal and risk management team in a dynamic and collaborative setting. Key responsibilities will encompass drafting and evaluating correspondence and contracts under the supervision of the General Counsel; conducting reviews and analyses of controlled insurance...

  • Estate Planning Legal Counsel

    2 weeks ago

    Salem, Oregon, United States Sherman Sherman Johnnie & Hoyt, LLP Full time

    Position: Estate Planning Legal CounselCompany: Sherman Sherman Johnnie & Hoyt, LLPLocation: Salem, Oregon and/or Dallas, OregonAbout Us:Sherman Sherman Johnnie & Hoyt, LLP is a well-established and reputable full-service law firm that specializes in various legal domains including General Business, Estate Planning & Administration, Real Estate & Land Use,...

  • Legal Library Coordinator

    5 days ago

    Salem, Oregon, United States State of Oregon Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented individual to fill the role of Legal Library Coordinator at the State of Oregon. As a key member of our team, you will be responsible for supervising adults in custody accessing legal resources, coordinating legal calls, providing customer service and support for technical issues, and...

  • Administrative Assistant

    1 month ago

    Salem, Oregon, United States British American Tobacco Full time

    Reynolds American is evolving at pace - truly like no other organization. To achieve the ambition, we have set for ourselves, we are looking for colleagues who are ready to live our ethos every day. Come be a part of this journeyWE ARE LOOKING FOR AN ADMINISTRATIVE ASSISTANTSENIORITY LEVEL: Entry LevelFUNCTION: Operations LOCATION: Winston-Salem, NC USAROLE...

  • Legal Support Specialist

    2 weeks ago

    Salem, Oregon, United States Morrow Equipment Company, LLC Full time

    Job OverviewPOSITION SUMMARY:We are seeking a diligent and proactive legal support specialist to assist our legal and risk management team in a dynamic and collaborative setting. The role involves drafting and reviewing legal documents and contracts under the supervision of the General Counsel. Key responsibilities include evaluating controlled insurance...

  • Administrative Support Specialist

    1 week ago

    Salem, Oregon, United States State of Oregon Full time

    Job Overview: The State of Oregon is seeking qualified candidates for the role of Administrative Specialist 1. This position plays a crucial role in supporting the operations of the agency by managing and interpreting vital records.Key Responsibilities:As an Administrative Specialist 1, you will:Collaborate with various agencies to access and update criminal...

  • Administrative Assistant for Secretariat and Financial Operations

    2 days ago

    Salem, Oregon, United States Galaxy Technologies Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Galaxy Technologies. As an Administrative Assistant, you will play a critical role in supporting our Secretariat and Financial Administration functions.Key ResponsibilitiesFinancial Operations: Assist in payroll and financial accounting, including...

  • Senior Legal Counsel

    2 weeks ago

    Salem, Oregon, United States RadarFirst Full time

    Company Overview:RadarFirst is in search of a Senior Legal Counsel to enhance our legal team. This role will involve collaborating with various departments to ensure the smooth negotiation, execution, and management of contracts while adhering to compliance standards. The ideal candidate will demonstrate a commitment to client service, professionalism,...

  • Senior Legal Counsel

    2 weeks ago

    Salem, Oregon, United States RadarFirst Full time

    Company Overview:RadarFirst is in search of a Senior Legal Counsel to become an integral part of our legal team. This role will involve collaborating with various departments to ensure the smooth negotiation, execution, and management of contracts while adhering to compliance standards. The ideal candidate will demonstrate a commitment to client service,...

  • Medical Scribe/Administrative Assistant

    1 week ago

    Salem, Oregon, United States SALEM REGIONAL MEDICAL CENTER Full time

    Join Our Team at SALEM REGIONAL MEDICAL CENTERPosition: Full-Time Medical Scribe/Administrative AssistantDepartment: OncologyWork Schedule: 1.0 FTE, VariesROLE OVERVIEWSupport physicians in documenting patient medical recordsAccurately transcribe patient histories, physical examinations, and medical ordersDocument procedures, consultations, and diagnostic...

  • Administrative Support Specialist

    3 days ago

    Salem, Oregon, United States State of Oregon Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at the State of Oregon. As an Administrative Support Specialist, you will provide critical support to our Child Welfare agency, ensuring the smooth operation of our office and providing exceptional customer service to our clients.Key...

  • Estate Planning and Administration Attorney

    5 days ago

    Salem, Oregon, United States Gpac Full time

    About the RoleWe are seeking a highly skilled Trust and Estate Attorney to join our team at GPAC. As a Trust and Estate Attorney, you will play a critical role in providing expert advice and guidance to our clients on matters related to trust and estate planning, administration, and probate.Key ResponsibilitiesProvide expert advice and guidance to clients on...

  • Administrative Coordinator

    7 days ago

    Salem, Oregon, United States Damon Gettier & Associates Full time

    Administrative Support Role at Damon Gettier & AssociatesWe are seeking a highly organized and detail-oriented administrative professional to join our team at Damon Gettier & Associates. As an administrative assistant, you will play a vital role in ensuring the smooth operation of our office.Key Responsibilities:Provide exceptional administrative support to...