Administrative Coordinator

4 hours ago


Gulfport, Mississippi, United States Park Lawn Corporation Full time
Administrative Assistant Job Description

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Park Lawn Corporation. As an Administrative Assistant, you will be responsible for providing administrative support to our business locations, ensuring the smooth operation of our daily activities, and exceeding the expectations of our client families and their guests.

Key Responsibilities:
  • Answering telephone calls and directing them to the appropriate person or department
  • Greeting and escorting visitors and their guests
  • Performing accounting tasks, including AP/AR, inventory, and account reconciliation
  • Updating timekeeping systems and preparing daily deposit reports and reconciliations
  • Processing and coding business invoices for payment
  • Researching and resolving any issues or discrepancies with invoices
  • Receiving and recording payments from client families
  • Scheduling appointments and composing correspondence as needed
  • Compiling and reporting statistical data as required by the business
  • Inputting data into operating systems accurately and timely
  • Assisting client families with processing necessary paperwork and scheduling appointments
  • Scanning, copying, and printing documents as needed
  • Updating and maintaining files and related systems for the business
  • Serving as a business timekeeper and maintaining local employee files
  • Coordinating and maintaining office supplies and equipment
  • Serving as a backup in other administrative functions as needed
Requirements:
  • High school diploma or equivalent combination of education and experience
  • Minimum two years of administrative or general accounting experience or demonstrated knowledge, skills, and abilities required to perform all job tasks
  • Valid state-issued driver's license in good standing and acceptable driving record
Competencies:
  • Communication proficiency
  • Teamwork orientation
  • Detail orientation
  • Customer service orientation
  • Time management
Additional Eligibility Qualifications:
  • Ability to read, write, and speak English fluently
  • High degree of overall computer proficiency
  • High degree of proficiency in local and virtual data management tools
  • High level of proficiency in Microsoft Office Suite
  • Proficiency with multi-line phone systems and general office equipment
  • Effective and professional communication skills
  • Ability to empathize with client families and their guests
  • Ability to maintain a positive attitude and working environment
  • Ability to simultaneously handle multiple projects and prioritize tasks


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