Administrative Support Specialist

3 days ago


Bloomington, Illinois, United States Capital One Full time
Job Summary

We are seeking an exceptional Administrative Support Assistant III to join our team at Capital One. As a key member of our administrative team, you will provide high-level administrative support to 4-6 executives, ensuring seamless execution of daily tasks and projects.

Key Responsibilities
  • Manage complex calendars for multiple executives, prioritizing and adjusting schedules as needed
  • Coordinate travel arrangements, create expense reports, and disseminate information using Capital One systems
  • Arrange conference rooms, catering, audio/video, and other essential services for meetings and conferences
  • Drive key team activities and events, including all-hands meetings, team meetings, conferences, and social events
  • Prepare professional business communication documents, including memos, letters, and emails
  • Build and maintain strong relationships with executives and administrative staff across the organization
  • Participate in general administrative duties, including copying, distributing mail, and ad-hoc projects
  • Promote a fun and team-oriented work environment
Requirements
  • High School Diploma, GED, or equivalent certification
  • At least 2 years of administrative experience
  • At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite
Preferred Qualifications
  • Associates Degree
  • At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment
  • At least 3+ years of calendar management supporting multiple executives
  • At least 1+ year of meeting and event planning experience
  • Experience setting up video conference and Zoom/Skype technology for meeting users
  • Excellent written and verbal communication skills
  • Excellent organizational skills
About Capital One

Capital One is a leading financial services company that offers a comprehensive, competitive, and inclusive set of health, financial, and other benefits that support your total well-being. Learn more at the Capital One Careers website.



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