Administrative Support Specialist
3 days ago
We are seeking an exceptional Administrative Support Assistant III to join our team at Capital One. As a key member of our administrative team, you will provide high-level administrative support to 4-6 executives, ensuring seamless execution of daily tasks and projects.
Key Responsibilities- Manage complex calendars for multiple executives, prioritizing and adjusting schedules as needed
- Coordinate travel arrangements, create expense reports, and disseminate information using Capital One systems
- Arrange conference rooms, catering, audio/video, and other essential services for meetings and conferences
- Drive key team activities and events, including all-hands meetings, team meetings, conferences, and social events
- Prepare professional business communication documents, including memos, letters, and emails
- Build and maintain strong relationships with executives and administrative staff across the organization
- Participate in general administrative duties, including copying, distributing mail, and ad-hoc projects
- Promote a fun and team-oriented work environment
- High School Diploma, GED, or equivalent certification
- At least 2 years of administrative experience
- At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite
- Associates Degree
- At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment
- At least 3+ years of calendar management supporting multiple executives
- At least 1+ year of meeting and event planning experience
- Experience setting up video conference and Zoom/Skype technology for meeting users
- Excellent written and verbal communication skills
- Excellent organizational skills
Capital One is a leading financial services company that offers a comprehensive, competitive, and inclusive set of health, financial, and other benefits that support your total well-being. Learn more at the Capital One Careers website.
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