Procurement Support Specialist

1 week ago

Atlanta, Georgia, United States Invest Atlanta Full time
Job Description

Position Overview:

The Procurement Support Specialist, under the guidance of the Procurement Manager, plays a crucial role in delivering comprehensive research and analytical assistance for various procurement initiatives. This role focuses on managing small-scale purchasing requests and contributing to the formulation and execution of competitive solicitations for various departments.

Key Responsibilities:

  • Establish and maintain effective relationships with both internal and external stakeholders.
  • Act as a knowledgeable resource for procurement-related inquiries.
  • Oversee the process of gathering quotes and conducting analyses for relevant requisitions.
  • Coordinate site visits and informational sessions during the solicitation phase for targeted purchases.
  • Provide guidance to departments on procurement strategies and assist in defining requirements.
  • Help in developing and recommending key performance indicators (KPIs) for vendor and contract performance tracking.
  • Manage procurement workflows utilizing project management software, ensuring accurate updates of dashboards and tracking of project timelines.
  • Formulate sourcing strategies aligned with procurement objectives, customer needs, and market dynamics.
  • Assist in drafting Invitations to Bid, Requests for Quotes (RFQs), and other solicitation documents, ensuring compliance with relevant laws and policies.
  • Identify essential financial and technical criteria for vendor assessments and support the evaluation process.
  • Provide assistance to the procurement team during complex negotiations as necessary.

Knowledge, Skills, & Abilities:

  • Proficient in preparing Requests for Information (RFIs), Requests for Proposals (RFPs), and Bid Agreements.
  • Thorough understanding of procurement principles, contract development, and negotiation techniques.
  • Familiarity with federal and state procurement regulations.
  • Strong organizational and multitasking capabilities.
  • Proficient in Microsoft Office Suite.
  • Ability to maintain confidentiality and manage sensitive information.
  • Collaborative mindset with a focus on teamwork in a fast-paced environment.
  • Attention to detail and commitment to accuracy.
  • Excellent communication skills, both verbal and written, for effective interaction with diverse groups.

Minimum Qualifications:

  • Professional experience in a purchasing environment.
  • Previous leadership experience in managing teams or projects.
  • Ability to mentor and provide constructive feedback to peers.
  • Proven ability to foster teamwork and collaboration.
  • Strong decision-making skills with the ability to assess implications.
  • Effective problem-solving abilities, with a focus on analyzing and interpreting data.
  • Self-motivated and results-driven.
  • Commitment to delivering exceptional customer service.

Education & Experience:

Bachelor's degree in business administration, economics, accounting, public administration, or a related field from an accredited institution, or a high school diploma with a minimum of four years of relevant experience.

Preferred Qualifications:

  • Possession of a Georgia Certified Purchasing Associate (GCPA) certificate.
  • Certification from the National Institute of Governmental Purchasing (NIGP) or International Supply Management (ISM).
  • Experience in supervising purchasing staff and managing large-scale procurement processes.

This position is an opportunity to contribute to the procurement efforts of Invest Atlanta, an organization committed to fostering economic growth and development.

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