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Office Coordinator

2 months ago

Waltham, Massachusetts, United States Manning Personnel Group, Inc. Full time

Manning Personnel Group, Inc. is in search of a dedicated individual to fulfill the role of Receptionist and Office Assistant within our organization. This position involves a diverse range of administrative responsibilities, supporting senior professionals, ensuring the seamless operation of the office, and engaging in various special projects as required. This is an excellent opportunity for those looking to contribute to a dynamic company.

Key Responsibilities

  • Greet visitors and uphold security protocols by adhering to established procedures; maintain the visitor log and issue identification badges.
  • Manage incoming calls and direct them appropriately within the organization.
  • Oversee the maintenance of employee personnel records, including conducting quarterly reviews.
  • Assist in the recruitment and onboarding processes.
  • Support additional office initiatives as necessary.
  • Handle the dispatch of mail/packages and organize the distribution of incoming mail to staff members.
  • Coordinate daily meal orders for the office and meetings in collaboration with external catering services.
  • Regularly procure snacks, coffee, and office supplies.
  • Maintain cleanliness and organization in kitchen and copy areas, including food and supply orders, as well as assisting with lunch setup and breakdown.
  • Take charge of updating and managing the central contacts database and scheduling conference rooms, addressing any conflicts that may arise.
  • Make necessary updates to the company website and social media accounts.

Qualifications

  • A Bachelor's degree is required.
  • Minimum of one year of experience in a receptionist or administrative assistant role, preferably in a fast-paced professional setting.
  • Ability to demonstrate flexibility and professional maturity in understanding priorities and anticipating needs.
  • A positive attitude and a collaborative spirit are essential, along with the ability to work independently.
  • Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint.
  • Excellent written and verbal communication skills are a must.
  • Strong attention to detail and the capability to effectively manage multiple tasks while being open to a variety of responsibilities.
  • Ability to handle sensitive information with confidentiality and discretion.

Compensation

  • Salary range: $60,000 - $65,000

Manning Personnel Group, Inc. is an Equal Opportunity Employer and considers qualified applicants for employment without regard to race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected characteristic.