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Accounts Payable Specialist

2 months ago

Louisville, Kentucky, United States Volunteers of America Mid-States Full time

POSITION TITLE: Accounts Payable Administrator

LOCATION: Louisville, KY

STATUS: Full Time, Salaried, Exempt (Hybrid)

PROGRAM: Accounting

REPORTS TO: Controller

INTRODUCTION:

Volunteers of America Mid-States (VOA) is a non-profit organization dedicated to fostering positive transformations in the lives of individuals and communities through a ministry of service. Our mission encompasses providing housing solutions for families, veterans, and low-income seniors, alongside offering care and support for individuals with developmental disabilities. We are committed to restorative justice and public health education, including free HIV testing. Since our inception in 1896, we have been staffed by dedicated professionals who are passionate about creating impactful change and nurturing thriving communities. Our workplace is characterized by flexibility, collaboration, and a vibrant culture that our employees take pride in. We provide a comprehensive benefits package to eligible employees.

BENEFITS:

Volunteers of America Mid-States offers a comprehensive benefits package that promotes a healthy work-life balance, including:

Health and Wellness
Employee Assistance Plans (EAP)
Health and Wellness Program
Medical Coverage
Dental Coverage
Vision Coverage
Flexible Spending Account
Health Spending Account
Short Term Disability
MetLife Legal Plans

Financial Wellbeing
Competitive Compensation Packages
Life Insurance (company paid)
403b retirement plan with company fund matching
Employee discounts
*Loan forgiveness options through federal programs
(National Health Corp & Public Service Loan Forgiveness)
*All company paid benefits and paid time off effective day one

Work Culture
Commitment Committee
Justice Committee
Integrity Committee
Compassion Committee
DE&I Committee
Retention Committee

Training & Development
VOA LEAD Program- Leadership Development Program
VOA University - Staff Development
VOA Academy - Clinical Training and Development

JOB SUMMARY AND QUALIFICATIONS:

The Accounts Payable Administrator is tasked with overseeing the daily operations of the agency's accounts payable functions.

QUALIFICATIONS FOR THIS ROLE:


• Demonstrated experience with accounts payable software.


• Strong computer proficiency.


• Minimum of two years of experience in accounts payable or a related field.


• Associate's Degree in Accounting or a high school diploma with at least three years of accounts payable experience.


• Effective oral and written communication skills.


• Attention to detail is essential.

RESPONSIBILITIES:


• Manage computerized accounts payable functions for the agency, ensuring accuracy in reviewing payment requests and invoices, obtaining necessary authorizations and documentation, and processing all approved invoices and check requests promptly.


• Organize and maintain an efficient filing system for all corporate vouchers.


• Update and approve separate monthly recurring payable files as necessary.


• Address vendor inquiries related to payables, conducting research through databases or banking institutions as needed, and expedite the retrieval of missing invoices.


• Securely maintain check stock and reorder as necessary.


• Uphold confidentiality regarding all agency payable records.


• Foster positive relationships with vendors.


• Collaborate effectively with relevant VOA staff in the accounts payable function, including investigating invoice statuses and processing payments as requested.


• Open and sort accounts payable mail, directing invoices to the appropriate personnel for approval and organizing invoices that do not require authorization for payment.


• Continuously seek and recommend improvements to enhance efficiency in the accounting and processing of accounts payable.


• Undertake additional projects as assigned.


• Perform Quality Improvement duties as designated by supervision and the PQI committee.


• Ensure compliance with all grant requirements for the SSVF/Honor Program by efficiently managing invoices through the DocLink system, thus maintaining the program's integrity with grantors.


We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.